Fleet & Safety Administrator
About The Position
The Fleet & Safety Administrator supports the day-to-day administration of fleet and workplace safety programs, helping ensure company vehicles, drivers, safety records, training requirements, and compliance documentation are accurate, current, and organized. Working with operations and leadership, the position monitors fleet activity, coordinates vehicle-related needs, maintains safety documentation, assists with incident reporting, and reinforces safe driving and work practices. Fleet duties include maintaining vehicle and driver records; coordinating repairs, inspections, maintenance, and other services; monitoring fleet reports for missing documentation or overdue maintenance; administering fuel cards, toll programs, registrations, and insurance cards; supporting accident and damage reporting; and communicating with insurers, vendors, repair facilities, and internal teams. Safety duties include assisting with OSHA 300 Log recordkeeping under management direction, gathering information for workplace and vehicle incident documentation and investigations, preparing regulatory reports and documentation, and supporting safety audits, job-site inspections, and corrective action tracking.
Requirements
- At least 2 years of administrative experience.
- Working knowledge of vehicle maintenance, registrations, insurance, MVRs, and fleet documentation.
- Strong organizational skills, exceptional attention to detail, and follow-through.
- Ability to manage multiple deadlines, vehicles, drivers, and documentation requirements simultaneously.
- Comfort working with spreadsheets, fleet management systems, reporting tools, and Microsoft Office.
- Strong written and verbal communication skills.
Nice To Haves
- Fleet, safety, transportation, skilled trades, construction, or field-service experience.
- Experience supporting a company fleet or driver safety program.
- Familiarity with OSHA, EPA, DOT, or workplace safety requirements.
Responsibilities
- Maintain records for company vehicles, assigned drivers, registrations, insurance, inspections, maintenance, and required documentation.
- Assist with scheduling vehicle repairs, inspections, maintenance, and other fleet-related services.
- Maintain driver and vehicle information in applicable fleet management systems.
- Monitor fleet reports and follow up on missing documentation, overdue maintenance, and other outstanding items.
- Assist with fuel card administration, toll programs, vehicle registrations, insurance cards, and other fleet programs.
- Support accident and vehicle damage reporting by collecting documentation, photographs, police reports, and other required information.
- Communicate with insurance providers, fleet vendors, repair facilities, and internal teams as needed.
- Assist with OSHA 300 Log documentation and recordkeeping under management direction.
- Gather information and maintain records for workplace and vehicle incident documentation and investigations.
- Assist leadership with reports and documentation related to OSHA, EPA, DOT, insurance, and other applicable regulatory requirements.
- Provide administrative support for safety audits, job-site inspections, and corrective action tracking.
Benefits
- Medical, dental, and vision insurance.
- Free employee and dependent telehealth program with no copay.
- Company-matched health savings account and 401(k) retirement account.
- Free long-term disability insurance, employee and family life insurance, wellness program, and employee assistance program for mental health.
- Voluntary short-term disability insurance, accident insurance, and critical illness insurance.
- PTO of up to 4 weeks based on tenure.
- Paid company holidays.
- Paid community service day.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
