Safety Administrator

Farmer Holding Company•Jefferson City, MO

3d•Onsite

About The Position

The Safety Administrative Coordinator provides administrative and operational support to the Safety Department. The role helps maintain accurate safety, compliance, incident, permitting, onboarding, and financial records and supports day-to-day safety operations through documentation coordination, recordkeeping, invoice processing, new-hire orientation, and information management. The position primarily works in an office environment and may interact regularly with field operations, safety personnel, supervisors, and employees. Occasional visits to construction offices, shops, or project locations may be required.

Requirements

High school diploma or equivalent required.
Previous administrative experience, preferably within construction, safety, transportation, or a related industry.
Strong organizational skills and attention to detail.
Ability to maintain accurate records and handle confidential information appropriately.
Proficiency with Microsoft Office, including Excel, Word, and Outlook.
Ability to manage multiple priorities and work effectively with field employees, supervisors, vendors, and office staff.
Strong written and verbal communication skills.

Nice To Haves

Additional education or training in safety, construction, business administration, or a related field.
Experience with Spectrum or similar construction accounting/ERP software.
Familiarity with OSHA recordkeeping and safety documentation.
Experience maintaining employee training and compliance records.
Familiarity with Oversize/Overweight permitting processes.
General understanding of construction operations and terminology.
Experience supporting accounts payable or invoice-processing functions.

Responsibilities

Maintain and organize incident reports, photographs, and supporting documentation in the Q Drive.
Collect, review, and file accident reports, witness statements, medical documentation, photographs, and other incident-related records.
Ensure safety and incident documentation is complete, organized, and maintained according to company recordkeeping practices.
Maintain OSHA 300, 300A, and 301 records in accordance with applicable requirements.
Maintain safety records, compliance documentation, and supporting files within company systems.
Assist with maintaining accurate and accessible documentation for compliance reviews and audits.
Prepare, distribute, and maintain Oversize/Overweight (OSOW) permits and supporting documentation.
Organize and file permit documentation so it is readily accessible to operations, and assist with maintaining permit and regulatory records.
Process safety-related invoices through Spectrum, accurately code invoices, and obtain appropriate approvals.
Maintain documentation of safety-related expenditures and invoices, and coordinate with vendors and internal departments regarding invoice processing and documentation.
Assist with new-hire safety orientation and required onboarding documentation.
Ensure required hiring, OSHA, flagger, and compliance documentation is completed and filed.
Enter and maintain employee and training information in applicable company systems.
Submit and process new-hire hours and payroll-related documentation as required.
Track completion of required onboarding and training assignments and maintain orientation and training documentation in the Q Drive.
Maintain organized electronic and physical filing systems.
Prepare reports and spreadsheets related to safety performance, training, incidents, and compliance activities.
Maintain training records and support document-retention requirements.
Assist Safety Department leadership with audits, special projects, reporting, and administrative initiatives.
Respond to requests for safety records and documentation while maintaining appropriate confidentiality.
Provide general administrative support to the Safety Department as needed.