Russia Team Program Coordinator

Institute for the Study of War•Washington, DC

7d•$65,000 - $72,000•Onsite

About The Position

The Institute for the Study of War (ISW) is seeking a full-time, in-person program coordinator to provide administrative and operational support to its Russia Team. This role is mission-critical, involving routine and non-routine responsibilities such as team scheduling, staff and intern hiring/onboarding/offboarding, knowledge management, and ad hoc support for team leadership. The successful candidate will demonstrate interest in the war in Ukraine, possess a solutions-oriented attitude, initiative, excellent organizational and project management skills, and contribute to a positive team culture. ISW's mission is to provide objective, real-time, unbiased analysis to decision-makers in conflict zones and to educate future national security leaders through its specialized centers.

Requirements

A bachelor’s degree in international relations, history, public or business administration, Eurasian studies, or similar.
Demonstrated interest in Eurasian studies and/or the war in Ukraine.
Professional working proficiency in Russian.
2+ years of professional experience in an operational role, preferably at a nonprofit or similar organization.
Demonstrated interest in project management.
Ability to handle multiple tasks and balance competing priorities and deadlines.
Systematic thinking and an appropriate level of assertiveness.
Excellent interpersonal skills.
Meticulous attention to detail and superb organizational skills.
A mission-oriented attitude and comfort working in a fast-paced environment.
Advanced proficiency with Microsoft Office.
Experience with task-management and database programs.
Advanced technical skills and the ability to learn new programs without assistance.
A passion for ISW’s research agenda and mission.

Nice To Haves

Knowledge of Ukrainian is a plus.

Responsibilities

Advance mission-critical priorities and projects by providing managerial, personnel, and logistical support.
Track tasks, deliverables, and product timelines, ensuring compliance with standard operating procedures.
Support the development, implementation, and enforcement of information technology and cybersecurity education and policies.
Maintain, develop, and formalize standard operating procedures and workflow policies.
Support knowledge management requirements and procedures.
Execute special projects and identify potential efficiencies.
Facilitate collaboration between the Russia and Geospatial Intelligence programs and other ISW departments (External Relations, Media, Development, Accounting).
Manage team staffing, including daily updates, dynamic scheduling, PTO requests, and ensuring adequate qualified staff are online.
Facilitate team development and cohesion.
Coordinate and oversee the hiring process for program positions, including resume review, evaluations, interviews, and maintaining hiring dashboards.
Prepare onboarding plans and materials, conduct first-week onboarding, and oversee the onboarding process.
Oversee and execute offboarding tasks in coordination with HR and program leadership.
Ensure team compliance with institutional and team policies and track program requirements for timely deliverable completion.
Provide logistical and scheduling support for the team and leadership.
Coordinate and oversee the intern hiring process, including tracking timelines and supporting interviews.
Support intern onboarding and off-boarding, evaluate intern workload, and serve as a resource for interns.