Program Coordinator

Harvard University • Cambridge, MA

3d • Hybrid

About The Position

The Program Coordinator supports the day-to-day coordination and delivery of programs for the Harvard & the Legacy of Slavery Initiative (H&LS). Reporting to the Director of Administration, the Coordinator provides administrative, operational, financial, and participant-facing support throughout the program lifecycle, including planning, launch, implementation, evaluation, and closeout. The role works closely with the Senior Program Manager and Program Manager and supports established and emerging initiatives, including the Du Bois Scholars Program, guided tour program, and grant programs. The Coordinator also contributes to a collaborative, service-oriented team and may engage with students, staff, and faculty across the University.

This is a benefits-eligible, one-year term appointment with the possibility of extension. The position is hybrid; the schedule and location are set by the department according to operational needs. The role is scheduled for 35 hours per week and includes a three-month orientation and review period. A cover letter is required. Harvard University cannot provide visa sponsorship.

Requirements

• Three or more years of relevant experience; education beyond high school may count toward experience.
• Proficiency in Microsoft Office Suite, Asana, and other relevant software applications.
• Excellent communication skills, particularly in written communications.
• Ability to engage a range of constituents with poise and professionalism and provide excellent customer service.

Nice To Haves

• Bachelor's degree preferred.
• Experience working in nonprofit organizations or higher education.

Responsibilities

• Coordinate the cyclical delivery of H&LS programs, tracking milestones, deadlines, dependencies, and outstanding tasks.
• Support program launch preparation, implementation, closeout, after-action reviews, and planning for subsequent cycles.
• Anticipate operational needs, address unexpected challenges, and communicate progress, competing priorities, risks, and delays.
• Support the Du Bois Scholars Program application process, fellow onboarding, travel planning and logistics, program materials, orientation, activities, and payments.
• Coordinate grant cycles and events, prepare grantee correspondence, facilitate RFP processes, onboard grantees, process award payments, and support ongoing relationships.
• Support the development, launch, and implementation of new programs and initiatives.
• Provide general administrative and operational support for program activities and events.
• Serve as a responsive point of contact for participants, provide clear information, address questions, and connect participants with appropriate resources.
• Coordinate day-to-day communications among team members, Harvard partners, participants, vendors, and other stakeholders.
• Draft and edit program correspondence, instructions, reminders, meeting materials, and other communications.
• Coordinate website updates, social media content, design requests, newsletter submissions, and program materials with the Senior Associate Director of Communications.
• Collect, organize, synthesize, and support reporting of quantitative and qualitative program data, including participation, feedback, and impact measures.
• Assist in developing, deploying, and tracking surveys and other evaluation instruments.
• Maintain accurate and organized program records and consistent document, data, and file-management practices.
• Prepare programmatic financial reports using data from financial systems and other sources.
• Maintain accounting and record-keeping systems and procedures for tracking expenditures, commitments, payments, and reporting requirements.
• Process invoices, participant payments, reimbursements, and other financial transactions, and research and help resolve accounting discrepancies.
• Provide guidance on applicable fiscal policies and procedures, including funding-source and donor-designation restrictions, and identify appropriate options or next steps.
• Identify potential financial or administrative issues and promptly elevate them to the Director of Administration.

Benefits

• Generous paid time off, including parental leave.
• Medical, dental, and vision insurance coverage starting on day one.
• Retirement plans with university contributions.
• Wellbeing and mental health resources.
• Support for families and caregivers.
• Professional development opportunities, including tuition assistance and reimbursement.
• Commuter benefits, discounts, and campus perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed