Route Settlement Associate

Garelick Farms • Town of East Greenbush, NY

2d

About The Position

Under general supervision, the Route Settlement Associate prepares and reconciles delivery tickets, load sheets, and invoices; investigates route-related overages, shortages, and other variances; and verifies paperwork against control sheets. The role checks information uploaded from handheld and other technology devices, corrects problems, supports computer system input and reporting, and helps ensure customer invoices are accurate.

The associate monitors route settlement packages for completeness, supports driver training on settlement and end-of-day procedures, coordinates paperwork and product-return issues among Distribution, Cooler, and Route Settlement departments, and analyzes route discrepancies and settlement variances. The position also provides cross-training and backup coverage for other facility employees when needed. Other duties may be assigned.

Requirements

• High school diploma or equivalent.
• Office or related experience, including experience using computers.
• Proficiency with Microsoft Office Suite and company computer systems.
• Accuracy and attention to detail.
• Clear and effective verbal and written communication skills.
• Ability to interact positively and work effectively with others.
• Ability to follow directions and organize one's own work activities.
• Ability to work in a fast-paced environment.
• Ability to perform basic arithmetic, including addition, subtraction, multiplication, and division.
• Ability to read, write, and speak English.
• Certification and/or license may be required during employment.

Nice To Haves

• 1 to 3 years of experience in route settlement, accounting, or inventory management preferred.

Responsibilities

• Prepare, post, and reconcile delivery tickets, load sheets, and invoices.
• Investigate overages and shortages on load sheets and delivery tickets; audit and review driver paperwork concerning returns to stock, product dumps, and overages or shortages.
• Investigate route variances that affect product shrink, including return-to-cooler variances from daily route settlements.
• Verify tickets and load sheets against the control sheet.
• Check information uploaded from handheld and other technology devices and correct problems.
• Monitor route settlement package completeness and assist the Distribution department with driver training on route settlement and end-of-day procedures.
• Confirm with the manager that good returns are properly received by the cooler.
• Complete daily, weekly, and monthly route settlement variance analyses.
• Coordinate among Distribution, Cooler, and Route Settlement departments regarding missing paperwork, product returns, and product dumps.
• Identify and resolve errors before completing customer invoicing.
• Analyze route discrepancies and communicate with Distribution Supervisors as necessary.
• Support and cross-train to cover other facility employees who are on vacation, sick, or otherwise unavailable.
• Assist with PC system input and reports.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED