Resource Management Department Coordinator (Administrative Support Coordinator II)

CSU Careers • San Diego, CA

23h • Hybrid

About The Position

The Resource Management Department Coordinator plays a vital role in supporting the administrative, financial, and operational needs of the Resource Management department within the Fowler College of Business. This position offers meaningful responsibility, professional autonomy, and the opportunity to work closely with leadership while supporting faculty, staff, and university operations.

Requirements

• Fully functional knowledge of and skill in standard office procedures and practices.
• Ability to understand and operate in a variety of organizational structures.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to clearly communicate orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• Strong verbal and written communication skills, including the ability to draft correspondence and standard reports.
• Proficiency in Microsoft Office applications, including advanced Excel spreadsheet creation and data manipulation, as well as Word, Visio, and PowerPoint.
• Clerical, administrative, and financial experience, including working knowledge of budget policies and procedures.
• Ability to perform standard business math, including calculating ratios and percentages, tracking financial data, and making simple projections.
• Thorough knowledge of university infrastructure, policies, procedures, and office systems, with the ability to independently apply policies where specific guidelines may not exist.
• Demonstrated ability to manage multiple priorities and projects independently and be fully functional in all technical aspects of assigned work.
• Ability to effectively handle a broad range of interpersonal contacts, including higher-level stakeholders and sensitive or confidential matters.
• Experience building and maintaining effective vendor relationships, with a strong focus on customer service and collaboration.
• Applicants must currently be authorized to work in the United States on a full-time basis.

Nice To Haves

• Some positions may require a knowledge of business mathematics beyond basic arithmetic.
• Proficiency with PeopleSoft, Oracle, Adaptive, and OnBase is preferred.

Responsibilities

• Coordinate and administer a wide range of administrative and operational functions, including faculty compensation processes, student employment programs, and college-wide services, while managing multiple priorities and ensuring timely and accurate completion of work.
• Perform financial tracking and reconciliation activities, including payroll and program expenditures, while maintaining accurate records, preparing budget transfers, and ensuring proper use of funds in accordance with established guidelines.
• Interpret and apply university policies and procedures related to payroll, procurement, and administrative processes, ensuring compliance, accuracy, and consistency across transactions and documentation.
• Maintain and manage electronic records and data systems, compile and track financial and operational information, and prepare reports to support administrative decision-making and organizational needs.
• Serve as a central point of contact to coordinate workflows, communicate procedures, and collaborate with departments, faculty, staff, and external partners to support administrative operations.
• Support procurement and general office operations, including processing purchases, maintaining documentation, and coordinating with vendors to ensure effective delivery of services and resources.

Benefits

• 15 paid holidays, vacation, and sick leave.
• CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Medical, dental, and vision options at low or no cost.
• CSU tuition fee waiver for employees and eligible dependents.
• FlexCash, life and disability insurance, legal and pet plans.
• Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees