Administrative Support Coordinator II
About The Position
The Administrative Support Coordinator II plays a central role in supporting the academic and operational success of the department. Working closely with the Department Chair, faculty, and College partners, this position coordinates a wide range of administrative functions, including academic personnel processes, curriculum and scheduling support, budget-related activities, and daily operations. The role serves as a key point of coordination and communication, ensuring processes run smoothly, timelines are met, and policies are applied consistently. This is an excellent opportunity for a detail-oriented professional who thrives in a collaborative, fast-paced academic environment.
Requirements
- Fully functional knowledge of and skill in standard office procedures and practices.
- Ability to understand and operate in a variety of organizational structures.
- Thorough knowledge of English grammar, spelling, and punctuation.
- Ability to clearly communicate orally and in writing.
- Ability to use and quickly learn new office support technology systems and software packages.
- Extensive experience using Microsoft Word and Excel.
- Experience with On Base, Banner, and PeopleSoft.
- Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
- Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
Nice To Haves
- Some positions may require a knowledge of business mathematics beyond basic arithmetic.
- Lead and/or supervisory experience is preferred.
- Experience working with diverse student populations in a university setting is preferred.
- Experience maintaining budgets is preferred.
- Experience in handling confidential matters is preferred.
- Experience coordinating administrative support functions for a group is preferred.
Responsibilities
- Coordinate academic personnel, curriculum, and scheduling processes in collaboration with faculty and College partners.
- Support financial and budget-related activities, including tracking expenditures and maintaining documentation.
- Manage administrative workflows, timelines, data entry, and communications across multiple stakeholders.
- Utilize university systems such as PeopleSoft, Banner, and OnBase to maintain accurate records and processes.
- Exercise independent judgment to interpret policies, resolve issues, and handle sensitive or complex situations.
Benefits
- 15 paid holidays
- vacation
- sick leave
- CalPERS pension plan with retiree healthcare
- reciprocal agreements with other California public retirement systems, including the UC
- Medical, dental, and vision options at low or no cost
- CSU tuition fee waiver for employees and eligible dependents
- FlexCash
- life and disability insurance
- legal and pet plans
- Access to the library, campus events, employee groups, and volunteer and social activities
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
1-10 employees
