Resource Legal Secretary

Arizona Department of Administration • Phoenix, AZ

12d • $50,000 - $58,000 • Remote

About The Position

The Arizona Attorney General’s Office State Government Section/Liability
Management Section is seeking a Resource Legal Secretary.

This position may offer the ability to work remotely, within Arizona, based upon
the department's business needs and continual meeting of expected performance
measures.

This is a Resource Legal Secretary position and reports to the Unit Chief in the
Liability Management Section, Tort Unit. Position provides high-level legal
secretary support, independent completion of complex assignments, providing
quality written and verbal support to senior attorneys. Will prepare a wide
variety of timely and accurate legal documents including petitions, briefs,
pleadings, motions, preservation letters and memoranda. Responsible for accurate
and timely maintenance of legal records/files and case management system.
Responsible for accurate and timely completion of docketing, calendaring, filing
and appropriate administrative support for civil litigation matters. Appropriate
handling of a wide variety of calls, correspondence and visitors. Position will
serve as team lead and train new legal support staff, serve as mentor and legal
resource for the legal secretaries in the Unit; and provide coverage and backup
for other legal secretary and paralegal staff.

Requirements

• Knowledge of the Federal and State Rules of Civil Procedure
• Knowledge of the policies and procedures of the Attorney General's Office, Civil Division and Liability Management Section with a strong awareness of the other Divisions and Sections of the AGO
• Knowledge of the attorney/client relationship, including the need for confidentiality and discretion
• Knowledge of technical legal terms and the formats for a wide variety of legal forms and documents, sufficient to complete them from marginal notes, standard paragraphs, verbal/written instructions, and/or similar forms
• Knowledge of the sequence of legal actions sufficient to answer a variety of detailed inquiries
• Knowledge of State and office procedures, including the acquisition of case-related expenses and current travel policies
• Skill in grammar, punctuation, spelling and editing
• Skill in the operation of various pieces of office equipment, including personal computer, printer, copier, scanner, fax machine, etc.
• Skill in transcribing machine dictation
• Skill in handling detailed work with accuracy and speed
• Skill in performing broad administrative support functions
• Skill in monitoring legal requirements and deadlines
• Skill in composing a wide variety of complex legal correspondence, contracts, petitions and briefs
• Skill in responding to a variety of inquires concerning the progress of legal actions, and in providing information regarding proper procedures
• Ability to compose routine correspondence
• Ability to handle detailed work with accuracy and speed
• Ability to handle a wide range of administrative support functions
• Ability to monitor legal requirements and deadlines
• Ability to prepare a wide variety of complex legal correspondence, petitions, briefs, motions, pleadings, etc.
• Ability to efficiently handle a large volume of work, with competing deadlines, following established policies and procedures
• Ability to respond to a variety of inquiries concerning the progress of legal actions and in providing information regarding proper procedures
• Ability to prioritize workload to include timely filing and file organization
• Ability to work independently, with minimal supervision
• Ability to proficiently use a personal computer, e-mail, the internet, electronic case filing systems as well as electronic case management and document management software
• Ability to use word processing programs for quality document production
• Ability to respond to inquiries with tact, diplomacy, and appropriate timely information
• Ability to engage and train diverse personnel and maintain effective interpersonal communication
• Ability to effectively report on the progress and needs of support staff training
• Ability to exercise good judgment
• Ability to get along and work well with others
• Ability to handle a high volume of work and stressful situations

Nice To Haves

• High level Legal Secretary or Paralegal experience in complex Civil Litigation.

Responsibilities

• Prepare a wide variety of timely and accurate legal documents including petitions, briefs, pleadings, motions, preservation letters and memoranda
• Responsible for accurate and timely maintenance of legal records/files and case management system
• Responsible for accurate and timely completion of docketing, calendaring, filing and appropriate administrative support for civil litigation matters
• Appropriate handling of a wide variety of calls, correspondence and visitors
• Serve as team lead and train new legal support staff
• Serve as mentor and legal resource for the legal secretaries in the Unit
• Provide coverage and backup for other legal secretary and paralegal staff

Benefits

• Sick leave
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees