Residency Staffing Analyst - Cascades East Clinic - FT Days

Sky Lakes Medical Center•Klamath Falls, OR

8d•$49,691 - $74,547

About The Position

The Residency Staffing Analyst maintains staffing and rotation schedules for faculty, residents, providers, and medical students, balancing patient-care needs with educational and residency requirements. The role maintains databases, records, reports, and staffing statistics; coordinates schedule changes, meetings, certifications, and provider participation in community activities; and helps ensure clinic coverage and compliance with accreditation and institutional policies. The position also assists with provider orientation and training and performs other duties as assigned.

Requirements

Documented coursework and/or work experience in office management and administrative support functions.
Computer and word-processing experience.
Positive interpersonal communication skills.
Excellent telephone, oral, and written communication skills, including grammar, composition, spelling, and punctuation.
Problem-solving skills.
Detail-oriented, with the ability to perform repetitive work.
Ability to maintain an objective and factual outlook when addressing information flow.
Ability to make independent decisions and communicate within prescribed guidelines.
Self-directed, with strong organizational skills.
Positive and flexible attitude.
Professional discretion and confidentiality.
Ability to handle upset or difficult guests.
Ability to prioritize assignments and manage multiple projects with minimal supervision.
Knowledge of HIPPA standards.
Maintain knowledge of Residency Personnel Policies, including ACGME requirements.

Nice To Haves

Administrative or Computer Science undergraduate education and training.

Responsibilities

Maintain thorough knowledge of national and state accreditation policies and hospital/institutional policies.
Maintain databases and communicate with faculty, residents, and staff about a range of issues.
Track resident visits, anticipate visit-number needs, and adjust schedules to meet residency requirements.
Balance faculty and resident schedules to meet patient-care needs and educational requirements.
Coordinate coverage for provider certifications, including NRP, ACLS, and PALS.
Help create faculty and resident call schedules; provide daily oversight and coordinate changes with Sky Lakes, KMC, and KOD.
Create and communicate daily resident rotation schedules for Sky Lakes Medical Center and non-Sky Lakes preceptor sites.
Submit faculty invoices for OHSU billing.
Solicit provider participation in health fairs, mobile clinics, Walk With a Doc, and similar activities.
Monitor future workload-increase needs.
Maintain six months of pending schedules for vacation planning.
Maintain records of sick calls, leave, and vacation for CEFM providers and submit tracking to the OHSU Department of Family Medicine.
Coordinate faculty, administrative, and resident meetings and adjust schedules to accommodate participation.
Manage schedule changes, including workload increases, vacation relief, and box coverage.
Create the Oregon First Medical student daily schedule and communicate it to the site coordinator and responsible faculty.
Keep daily and interval records and reports, and maintain staffing statistics.
Review schedules for gaps in core staffing and proactively adjust schedules to provide clinic coverage.
Assist with orientation and training of newly employed providers; meet with department supervisors and directors about staffing issues as needed.
Prepare, check, and review daily staffing needs based on patient demand and access.
Perform other duties as assigned.