Residency Program Specialist

St. Luke's University Health Network•Easton, PA

About The Position

The Residency Program Specialist is responsible for the day-to-day functioning of the office of an assigned residency program and provides administrative support to the program Director. The role maintains proper administrative procedures, supports medium- and long-range planning, and ensures compliance with regulations and documentation requirements mandated by review agencies. Responsibilities include coordinating residency recruitment and interviews, maintaining application and resident records, submitting candidate rankings, supporting resident licensing and visa documentation, and serving as a liaison to regulatory offices.

Requirements

Computer experience with word processing, spreadsheets, and graphics is required.
An associate degree is preferred, or three to five years of experience in an educational or administrative capacity.
A high school graduate with five to eight years of work experience in a health care field will be considered.

Nice To Haves

Administrative experience.
Medical terminology knowledge.
Proficiency operating audiovisual equipment.
Graduate Medical Education (GME) experience.
Associate degree.

Responsibilities

Create, design, and implement the residency program's recruitment plan and timeline, including selection criteria, interview dates, participant notifications, and applicant correspondence.
Create, publish, and distribute recruitment materials such as brochures, pamphlets, and websites.
Operate and maintain Electronic Residency Application Service (ERAS) files; conduct initial screening and provide candidate-selection suggestions or pre-screen applications for the Program Director.
Print, organize, and maintain selected applications for review by the selection committee.
Notify selected applicants, schedule itineraries, and assist with travel arrangements.
Plan and coordinate applicant interview sessions and act as a liaison among faculty, residents, and support staff.
Plan and prepare candidate ranking meetings and submit the final rank order to the National Resident Matching Program and Graduate Medical Education Office.
Develop, administer, and distribute post-interview and post-match surveys; review responses and summarize comments and recommendations to improve future recruitment activities.
Assist international residents in acquiring appropriate visa status.
Liaise with state and federal regulatory offices and obtain and process required documentation for residents' licenses.
Collect and verify resident biographical data and update graduate information annually.
Prepare and maintain academic and administrative records for current and former resident physicians, including correspondence, experience reports, tracking and reporting of vacation, sick leave, educational time away and off-service assignments, certification reports, courses attended, and CREOG information.