Residency Program Administrator
About The Position
Under the direction of the Director of Psychology Training, Director of Child and Adolescent Psychiatry Fellowship, Director of Psychiatry Residency Training Program, and the Unified Administrator, the Residency and Psychology Training Program Administrator oversees and manages psychiatry and psychology training programs. The position provides administrative and clerical support, including application processing, maintaining statistical reports and records, and ensuring successful onboarding of new trainees. The administrator also handles correspondence, organizes and schedules program activities, supports applications, and maintains HR files. The role requires attention to detail, strong interpersonal and communication skills, the ability to manage and prioritize multiple projects, and excellent organizational skills.
Requirements
- Associate’s degree required.
- Three years of professional experience.
- Proficiency with Microsoft Office Professional, including Word, Excel, and PowerPoint.
- Excellent verbal and written communication skills.
Nice To Haves
- Bachelor’s degree preferred.
- Previous experience in trainee program management preferred.
- Experience with Adobe Professional, Microsoft 365, and related applications such as OneDrive, SharePoint, and Forms, as assigned.
Responsibilities
- Coordinate compliance with accrediting agencies, including ACGME, ABPN, GME, APA, and APPIC.
- Provide project management assistance and support operational, financial, and business growth initiatives.
- Handle general administrative duties for Directors, including photocopying, faxing, mailing, and maintaining office supply inventories and storage facilities.
- Prepare memos, reports, and correspondence; maintain organized electronic and hard-copy files for residency, internship, and fellowship matters; retrieve documents as needed.
- Handle requests for information and data, distribute information through requested channels, and prepare written responses to routine inquiries.
- Facilitate special event registration and execution, including interview days, graduation, onboarding, orientation, and other resident, intern, and fellow activities.
- Coordinate internship and fellowship events, including recruitment meals and special meetings; secure rooms and arrange food, supplies, setup, and cleanup.
- Assist with compiling and maintaining electronic database systems.
- Create and process forms, invoices, and check requests for reimbursements.
- Process applications, maintain program statistical reports and records, support applications, and maintain HR files.
- Help ensure new trainees are successfully onboarded.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
