Residency Coordinator - Anesthesiology
About The Position
The Residency Coordinator assists the program director and assistant program director in managing the residency program. The role helps ensure accreditation standards are met, educational activities support the curriculum, departmental policies are followed, and recruitment strategies are implemented. The position requires initiative and independent judgment when communicating with faculty and residents, along with discretion in handling confidential information. The coordinator manages the residency office and its expenses, files, forms, schedules, reports, and correspondence. The role plans and supports day-to-day residency activities, including rotation and conference schedules, evaluations, faculty meetings, resident orientation, examinations, and educational events. It maintains resident and applicant records, supports recommendation and reference requests, and helps prepare for accreditation site visits. The coordinator updates residency information and maintains schedules, evaluations, procedure logs, conferences, portfolios, and curriculum in New Innovations. The role also serves as a liaison between the Graduate Medical Education office and residents and coordinates the Resident/Fellow Awards Banquet.
Requirements
- Graduate of an approved business college with an associate's degree is required.
- Three to five years of experience with demonstrated progressive responsibility is required.
- Equivalent experience may be accepted as determined adequate by the Chairman and Patient Care Service Director.
- Organizational skills and attention to detail.
- Experience coordinating complex schedules.
- Ability to maintain confidentiality and exercise independent judgment.
- Proficiency in Word and Microsoft Excel.
Nice To Haves
- Bachelor's degree preferred.
Responsibilities
- Manage the residency office, including estimating and monitoring program expenses, maintaining departmental files, and preparing institutional forms and requests such as registrations, travel reimbursements, and educational materials.
- Ensure departmental schedules, reports, and correspondence are prepared and delivered on time.
- Maintain the Albany Medical Center institutional schedule for residency coverage in Radiology.
- Plan and manage day-to-day residency rotation activities, including weekly resident rotation schedules, monthly conference schedules, resident evaluations, and faculty meetings related to the residency program and student education.
- Maintain confidential records of current and former residents indefinitely and interview applicant files for ten years.
- Assist with letters of recommendation and verification and reference requests for current and former residents and medical students.
- Assist program leadership and chief residents with monthly conference planning, the ACR In-Training Examination, AFIP attendance, and mock oral boards.
- Help the program director meet standards established by the ACGME Radiology Review Committee, the ABR, and other relevant organizations, and update program and resident information in ACGME, AMA GME Track, and ACR databases annually.
- Plan resident orientation sessions and prepare orientation materials; act as liaison between the Graduate Medical Education office and residents at every level.
- Prepare and update schedules and evaluations, and monitor procedure logs through New Innovations.
- Prepare Program Information Forms for ACGME site visits and ensure required data, files, and other information are available.
- Plan and coordinate the Resident/Fellow Awards Banquet.
- Develop, update, and maintain residency evaluations, schedules, conferences, portfolios, and curriculum in New Innovations.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
