Residency Coordinator - Orthopedic Surgery

Albany Medical Center•Albany, NY

About The Position

The Residency Coordinator assists the program director and assistant program director in managing the Orthopedic Surgery residency program. The role helps ensure accreditation standards are met, educational activities support the curriculum, departmental policies are followed, and recruitment strategies are implemented. The coordinator exercises initiative and independent judgment when communicating with faculty and residents and uses discretion when handling confidential information. The position manages the residency office and its expenses, files, forms, schedules, reports, and correspondence. It coordinates daily residency activities, resident rotations, conferences, evaluations, faculty meetings, orientation, and educational events. The coordinator maintains resident and applicant records, supports residents and medical students with letters and verification requests, and acts as a liaison between residents and the Graduate Medical Education office. The coordinator supports compliance with ACGME, ABR, and ACR requirements; maintains information in relevant databases and New Innovations; and prepares materials and records for ACGME site visits. The role also plans the Resident/Fellow Awards Banquet and maintains program evaluations, schedules, conferences, portfolios, and curriculum.

Requirements

Associate's Degree.
Graduate of an approved business college.
3–5 years of experience with demonstrated progressive responsibility.
Organizational skills and attention to detail.
Experience coordinating complex schedules.
Ability to maintain confidentiality and exercise independent judgment.
Proficiency in Word and Microsoft Excel.
Equivalent experience may be considered adequate as determined by the Chairman and Patient Care Service Director.

Nice To Haves

Bachelor's Degree.

Responsibilities

Manage the residency office, including estimating and monitoring program expenses, maintaining departmental files, and preparing institutional forms and requests such as registrations, travel reimbursements, and educational materials.
Ensure departmental schedules, reports, and correspondence are prepared and delivered on time.
Maintain the Albany Medical Center institutional schedule for residency coverage in Radiology.
Plan and manage day-to-day residency rotation activities, including weekly resident rotation schedules, monthly conference schedules, resident evaluations, and faculty meetings related to the residency program and student education.
Maintain confidential files and records of current and former residents indefinitely and interview applicant files for ten years.
Assist with letters of recommendation and verification and reference requests for current and former residents and medical students.
Assist the program director, assistant program director, and chief residents in planning conferences, the ACR In-Training Examination, AFIP attendance, and mock oral boards.
Assist the program director with meeting Radiology Review Committee of ACGME and ABR standards, and update program and resident information annually in ACGME, AMA GME Track, and ACR databases.
Plan orientation sessions and prepare materials for incoming residents; act as liaison between the Graduate Medical Education office and residents at every level.
Prepare and update schedules and evaluations and monitor procedure logs through New Innovations.
Prepare Program Information Forms for ACGME site visits and ensure required data, files, and other pertinent information are available.
Plan and coordinate the Resident/Fellow Awards Banquet.
Develop, update, and maintain residency program evaluations, schedules, conferences, portfolios, and curriculum in New Innovations.