Residency Coordinator - Orthopedic Surgery

Albany Medical Center•Albany, NY

7d•$50,639 - $75,959

About The Position

The Residency Coordinator supports the program director and assistant program director in managing the residency programs. The role helps ensure accreditation standards are met, educational activities support the curriculum, departmental policies are followed, and recruitment strategies are implemented. The coordinator exercises initiative and independent judgment in communications with faculty and residents and uses discretion when handling confidential information. Responsibilities include managing the residency office and its expenses, files, forms, schedules, reports, and correspondence; coordinating rotation schedules, conferences, evaluations, meetings, and resident coverage; maintaining resident and applicant records; supporting resident orientation and serving as a liaison with Graduate Medical Education; preparing accreditation materials and maintaining program data; and managing program information, evaluations, schedules, conferences, portfolios, and curriculum in New Innovations. The role may require access to sensitive information, including HIPAA-protected health information and other information regulated by federal and New York State law. Workforce members must limit access, use, and disclosure to the minimum necessary and protect information from unauthorized access and modification in accordance with system policies and standards.

Requirements

Associate’s degree or graduation from an approved business college is required.
Three to five years of experience with demonstrated progressive responsibility is required.
Equivalent experience may be accepted if determined adequate by the Chairman and Patient Care Service Director.
Organizational skills and attention to detail.
Experience coordinating complex schedules.
Ability to maintain confidentiality and exercise independent judgment.
Proficiency in Microsoft Word and Excel.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Manage the residency office, including estimating and monitoring program expenses, maintaining departmental files, preparing institutional forms and requests, and ensuring schedules, reports, and correspondence are delivered on time.
Maintain Albany Medical Center’s institutional schedule for residency coverage in Radiology.
Plan and manage day-to-day residency rotation activities, including weekly resident rotation schedules, monthly conference schedules, resident evaluations, faculty meetings, student education, and other requested activities.
Maintain confidential records of current and former residents indefinitely and interview applicant files for ten years; assist with recommendation letters and verification and reference requests for residents and medical students.
Assist program leadership and chief residents with monthly conferences, the ACR In-Training Examination, AFIP attendance, and mock oral boards.
Support compliance with standards established by the ACGME Radiology Review Committee and the ABR; update program and resident information in ACGME, AMA GME Track, and ACR databases annually.
Plan resident orientation sessions, prepare materials for incoming residents, and serve as a liaison between the Graduate Medical Education office and residents.
Prepare and update schedules and evaluations and monitor procedure logs through New Innovations.
Prepare Program Information Forms for ACGME site visits and ensure required data, files, and other information are available.
Plan and coordinate the Resident/Fellow Awards Banquet.
Develop, update, and maintain residency program evaluations, schedules, conferences, portfolios, and curriculum in New Innovations.
Handle sensitive information according to applicable laws and Albany Med Health System policies, limiting access and disclosure to the minimum necessary and protecting it from unauthorized access and modification.