Research Services Coordinator

Texas A&M University System • Kingsville, TX

1d • Onsite

About The Position

The Research Services Coordinator, under direction, coordinates the review of sponsored and non-sponsored research agreements and monitors on-going agreements to ensure compliance. Negotiates sponsored and non-sponsored research agreements and their terms and conditions in compliance with the law and policy and procedure, and coordinates with researchers on updating annual disclosures and management plans.

Requirements

• Bachelor’s degree in an applicable field or equivalent combination of education and experience.
• Two years of related experience in a university or business environment performing duties related to accounting and/or developing budgets, and/or project management, and/or proposal administration including proposal preparation and/or identifying potential sponsor/funding opportunities.
• Ability to effectively communicate both orally and in writing
• Ability to positively and professionally interact with faculty, staff and sponsors
• Excellent communication and presentation skills
• Strong interpersonal and organizational skills
• Working knowledge of office software and other programs
• Ability to orally comprehend and express information and use inductive and deductive reasoning
• Ability to multitask and work cooperatively with others
• Some lifting/carrying of classroom/presentation materials (specify weight limitations specific to program needs i.e. ability to lift, carry, load or unload up to 10lbs. of instructional materials)
• Ability to travel independently to other and/or remote locations by driving and/or flying on commercial airlines
• This position is security sensitive
• This position will require export-control authorization prior to starting employment.
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
• This position may require work beyond normal office hours and/or work on weekends for work completion.
• This position requires satisfactory job performance

Responsibilities

• Assist with negotiating sponsored and non-sponsored research agreements to ensure compliance with university policies and applicable federal and state laws
• Review, analyze, and coordinate terms and conditions of agreements for compliance and institutional requirements
• Track agreements to ensure timely execution and maintain accurate agreement logs
• Coordinate resolution of contract issues with researchers, department heads, and academic leadership
• Review and process related agreements including Non-Disclosure Agreements (NDAs), Confidentiality Agreements, and Data Transfer Agreements
• Coordinate consultations with the Office of General Counsel, Technology Commercialization, TAMUS Risk & Compliance, and other relevant offices
• Facilitate revisions and approvals related to award documents, including budget changes, Principal Investigator changes, time extensions, and funding modifications
• Coordinate issuance and modification of subawards throughout the award lifecycle
• Monitor compliance of research agreements to ensure ongoing adherence to federal, state, and University regulations
• Assist in identifying and researching new and emerging regulatory requirements
• Support Financial Conflict of Interest (FCOI) compliance processes, including annual disclosures and management plans
• Assist in monitoring nepotism and other research-related compliance matters
• Support subrecipient monitoring activities and FFATA reporting requirements
• Assist with issuing New Award Notices and coordinating compliance review and account establishment
• Support proposal preparation, review, and submission processes as needed
• Manage communications through the ORI/OSR shared email system for research administration inquiries
• Maintain and update internal tracking systems and databases for agreements and awards
• Prepare and assist with monthly and ad hoc reports
• Coordinate with sponsors, researchers, and administrative staff to support project and award administration
• Process and deposit incoming checks in coordination with the Business Office
• Attend meetings (e.g., JAG) and communicate updates to the office

Benefits

• Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage
• Dental & Vision
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
• On-Campus Wellness Opportunities
• Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
• Tuition Benefits: Employee Tuition Assistance Program
• Book scholarships
• Public Service Loan Forgiveness
• Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position
• Voluntary Tax Deferred Account/Deferred Compensation Plan
• Employee Leave: 8+ hours of vacation per month
• 8 hours of sick leave per month
• 8 hours of paid Birthday leave
• 12-15 paid holidays per year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level