Research Operations Manager - CIRO (Events)

University of Kansas Medical Center•Kansas City, MO

20h•Onsite

About The Position

The Research Operations Manager leads the planning and execution of departmental events within Comprehensive Integrated Research Operations (CIRO). This role oversees event strategy, logistics, budgeting, and communications for conferences, seminars, and faculty recruitment visits. The position supervises staff and supports operational activities related to event planning and departmental communications.

Requirements

Eight (8) years of experience in event management, operations, project management, business administration.
Relevant education may be substituted for experience on a year for year basis.
Experience managing personnel or a team.

Nice To Haves

Bachelor’s degree in a relevant field.
Two (2) years of experience working in higher education or a healthcare institution.
Experience with business technology tools (e.g., Canva, REDCap, MS Project, Emma, CVent).

Responsibilities

Lead planning and execution of research events, including Internal Medicine Research Day, conferences, and Grand Rounds; oversee logistics, budgeting, vendor coordination, communications, and post-event evaluation.
Direct end-to-end management of Internal Medicine Research Day, including speaker coordination, stakeholder engagement, vendor management, budgeting, and cross-functional planning and execution.
Supervise, mentor and evaluate Research Operations staff members, including workload prioritization, goal setting, performance reviews, and professional development.
Manage the annual events and communications budget, including expenditure approval within delegated authority, fiscal oversight, and alignment of financial decisions with departmental priorities.
Oversee faculty recruitment seminars and visit processes, including coordination of scheduling, logistics, and communication with candidates and departmental leadership.
Partner with departmental leaders, research leadership, and planning committees to define event goals, support planning from concept through execution, and develop budget strategies aligned with financial and operational requirements.
Analyze event documentation, financial reports, contracts, attendance data, and participant feedback to support compliance, cost tracking, and event evaluation.
Develop and administer the department’s in-kind sponsorship program, including review, approval, tracking, and documentation of sponsorships in accordance with Office of Integrity and Ethics requirements.
Coordinate with the Graduate Medical Education (GME) office to identify Continuing Education (CE) credit opportunities for departmental events and support accreditation requirements.
Oversee the creation and distribution of monthly and bi-weekly newsletters for CIRO-supported departments, including content development, template management, and distribution.
Establish and maintain standard operating procedures (SOPs) for event execution, CE compliance, sponsorship and in-kind donation management, newsletter production, and related operational processes.
Coordinate cross-functional operational coverage to support continuity of CIRO services and departmental operations.

Benefits

Coverage begins on day one for health, dental, and vision insurance
Health expense accounts with generous employer contributions if the employee participates in a qualifying health plan.
Employer-paid life insurance
Long-term disability insurance
Various additional voluntary insurance plans are available.
Paid time off, including vacation and sick, begins accruing upon hire
Ten paid holidays.
One paid discretionary day is available after six months of employment
Paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment.
A retirement program with a generous employer contribution
Additional voluntary retirement programs (457 or 403b) are available.