Research Grants Administrator (per diem) – MaineHealth Institute for Research

MaineHealth•Scarborough, ME

10d

About The Position

The MaineHealth Institute for Research (MHIR) is recruiting a Grants Administrator or Senior Grants Administrator, depending on qualifications and experience, to provide per diem, as-needed support to the Research Grants Office. The office manages research proposal submissions, subawards, award negotiations, and progress reports, and works with Grants Accounting, Principal Investigators (PIs), and the Clinical Trials Office on post-award management. The team also supports the planning, implementation, and evaluation of grant proposals and provides guidance on industry-sponsored agreements, material transfer agreements, and contract service agreements. The office recently implemented Cayuse Sponsored Programs to manage grant proposals and awards. The position will support proposal submissions during surges in activity and other periods when additional assistance is needed, particularly for special initiative announcements with short turnaround times and one-time deadlines. The administrator will work directly with PIs on pre-award proposals and progress reports and assist in other areas as needed. The role combines departmental and central sponsored-programs administration, working with PIs from start to finish on proposal preparation, including budgets and other required components, and interacting directly with sponsors. Grants Administrators review, triage, and submit grants and contracts on time, and help ensure awardees comply with applicable guidelines and administrative practices throughout the project lifecycle. The work requires analytical and evaluative skills to identify and resolve grants-administration issues and knowledge of relevant laws, regulations, agency policies, precedent cases, and other requirements. The work schedule may be flexible between on-site and off-site work from the Scarborough, Maine offices, or fully remote, except from Alaska, California, Colorado, Nevada, Puerto Rico, or Washington, D.C. Applicants must submit a MaineHealth application, cover letter, and resume or CV.

Requirements

Bachelor's degree in an appropriate field.
At least 10 years of progressive experience in grant writing and grant management in a health or health-related field.
Demonstrated ability to manage large grants from varied sources.
Demonstrated experience in staff management.
Excellent organizational, communication, writing, and personnel-management skills.
Ability to develop or facilitate development of a conceptual framework for a grant or funding proposal.
Knowledge of grant information resources, databases, and methods for accessing and using these resources.
Knowledge of relevant laws, regulations, agency policies, precedent cases, and other requirements affecting grant and contract program administration.

Nice To Haves

Master's degree preferred.

Responsibilities

Review, triage, and ensure timely submission of research grants and contracts.
Work directly with Principal Investigators on all aspects of proposal preparation, including budgets and other required components.
Support proposal submissions during surge activity and for special initiatives with short turnaround times and one-time deadlines.
Work with Principal Investigators on pre-award proposals and progress reports.
Assist with other grants-office activities as needed.
Help ensure awardees comply with established guidelines and administrative practices throughout the project lifecycle.
Apply analytical and evaluative techniques to identify and resolve grants-administration issues.
Interact directly with sponsors and coordinate grant work across the project lifecycle.