Patient Screening & Enrollment Research Coordinator

Cardiovascular Associates of America•, FL

4d•Remote

About The Position

The Research Coordinator – Patient Screening & Enrollment supports the front end of the clinical trial lifecycle, combining clinical judgment, protocol interpretation, medical-record review, technology use, and patient communication to drive enrollment. The role focuses on identifying potential participants, assessing eligibility, and engaging patients about research opportunities, with a cardiovascular research focus. The coordinator reviews protocols and medical records, applies inclusion and exclusion criteria, and works with principal investigators and sub-investigators to confirm eligibility. The role uses EMR tools to identify candidates and CTMS or other tracking systems to document screening and enrollment activity. It also includes direct patient outreach, including cold calls using approved scripts, patient education, and coordination of screening, study, and follow-up visits. The coordinator tracks enrollment against sponsor targets and timelines and escalates barriers.

Requirements

Clinical background or experience, such as RN, LPN, MA, CRC, or equivalent clinical research experience.
Ability to read and interpret clinical trial protocols and medical records.
Strong proficiency with EMR systems and comfort navigating complex patient data.
Excellent communication skills, including comfort with outbound patient calls and cold outreach.
Strong organizational and time-management skills with attention to detail.
Proactive, patient-focused approach and ownership of enrollment outcomes.

Nice To Haves

Experience with CTMS or research tracking tools; REALTIME-CTMS is a plus.
Prior experience in patient screening, recruitment, or enrollment for clinical trials.
Cardiovascular or specialty clinic experience.
Experience working in a fast-paced clinical environment with multiple protocols.
Comfort balancing clinical judgment with enrollment goals and sponsor expectations.

Responsibilities

Review clinical trial protocols and accurately apply inclusion and exclusion criteria.
Conduct detailed medical-record reviews to assess patient eligibility.
Collaborate with principal investigators and sub-investigators to confirm eligibility determinations.
Document screening decisions and eligibility status precisely.
Use the EMR to identify potential study participants through chart reviews, reports, and registries.
Develop and maintain screening and recruitment lists aligned with protocol criteria.
Enter and track screening and enrollment activity in CTMS or other tracking systems.
Conduct direct patient outreach, including phone calls and follow-up communications, to introduce research opportunities.
Cold-call patients identified through EMR screening using approved scripts and patient-centered communication.
Educate patients about study participation, next steps, and scheduling expectations.
Schedule screening visits, study visits, and follow-up appointments in coordination with clinic workflows.
Ensure visit schedules align with protocol requirements and investigator availability.
Track enrollment progress against sponsor targets and timelines.
Identify and escalate enrollment barriers and collaborate on solutions.