Research Administrator I/II

University of Florida • Gainesville, FL

2d • $50,000 - $68,000

About The Position

The University of Florida’s College of Pharmacy is looking for someone interested in stepping into the dynamic world of research administration, joining a skilled and experienced team supporting faculty, staff and students as they turn innovative research ideas into real-world impact. This position will be equipped to provide full grant life cycle support with a focus on post-award administration. The Shared Service Center (SSC) Research Administrator I or II assists with supporting a culture centered on excellent and efficient customer service while maintaining relationships with the units served.

Requirements

• Level I: Bachelor's degree; or an equivalent combination of education and experience.
• Level II: Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Nice To Haves

• Strong written and verbal communication skills
• Team player who can also work independently
• Flexibility in work assignments
• Ability to adapt processes and communication approaches to different audiences
• Time management and personal organization to meet deadlines
• Efficient task switching
• Independent problem solving and analytical skills, including researching and analyzing complex data
• Ability to balance a high level of detail orientation with decisive action in response to faculty needs
• Ability to work effectively in a collaborative, customer-service oriented and collegial team environment as well as independently
• Ability to train up quickly in all areas and cross train as needed
• Positive attitude and be able to proactively identify best practices and share those with the team
• Visionary, ability to get results, access a situation clearly, and make tough decisions
• Confident in his/her ability to manage the program area of responsibility
• Familiarity with the Microsoft Office Suite, in particular Excel
• Experience in the foundational components of grant life cycle support outlined in the job description (for Research Administrator II)

Responsibilities

• Support the administration of sponsored grants and contracts, including award setup, budget monitoring, payroll distributions, expense reconciliation, and closeout activities.
• Assist faculty with grant-related requests such as no-cost extensions, carryforward requests, budget transfers, and cost-sharing requirements.
• Prepare and review financial reports for Principal Investigators and provide guidance on grant expenditures, effort commitments, and compliance requirements.
• Monitor subawards, invoice approvals, reporting deadlines, and research compliance activities, including IRB and IACUC requirements.
• Coordinate the preparation, review, and submission of grant proposals to federal, state, and private sponsors, including budgets, documentation, routing, and submissions through university and sponsor systems.
• Ensure proposals and sponsored activities comply with sponsor guidelines, university policies, and required deadlines.
• Serve as a liaison between faculty, Shared Services teams, and the Division of Sponsored Programs to support payroll, purchasing, reimbursements, cost transfers, and other sponsored project transactions.
• Assist with faculty effort reporting, activity reporting, and documentation for annual evaluations and promotion and tenure processes.
• Support research-related agreements and facilitate communication between faculty and the Division of Sponsored Programs during agreement review and negotiation.
• Provide reporting support, special project assistance, and other duties as assigned.

Benefits

• Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more.
• Retirement Options: Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.
• Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level