Research Administrator I/II

University of Florida • Gainesville, FL

23h

About The Position

The University of Florida’s College of Pharmacy is looking for someone interested in stepping into the dynamic world of research administration, joining a skilled and experienced team supporting faculty, staff and students as they turn innovative research ideas into real-world impact. This position will be equipped to provide full grant life cycle support with a focus on post-award administration. The Shared Service Center (SSC) Research Administrator I or II assists with supporting a culture centered on excellent and efficient customer service while maintaining relationships with the units served. Strong applicants will possess, or show aptitude for development in: strong written and verbal communication skills; flexibility in work assignments; ability to adapt processes and communication approaches to different audiences; time management and personal organization to meet deadlines; efficient task switching; independent problem solving and analytical skills; ability to balance a high level of detail orientation while supporting research intensive faculty; ability to work effectively in a collaborative, customer-service oriented and collegial team environment as well as independently. In addition, strong applicants for the Research Administrator II will have experience in the foundational components of grant life cycle support outlined in the job description.

Requirements

• Level I: Bachelor's degree; or an equivalent combination of education and experience.
• Level II: Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Nice To Haves

• Strong written and verbal communication skills
• Team player who can also work independently
• Flexibility in work assignments
• Ability to adapt processes and communication approaches to different audiences
• Time management and personal organization to meet deadlines
• Efficient task switching
• Independent problem solving and analytical skills, including researching and analyzing complex data
• Ability to balance a high level of detail orientation with decisive action in response to faculty needs
• Ability to work effectively in a collaborative, customer-service oriented and collegial team environment as well as independently
• Ability to train up quickly in all areas and cross train as needed
• Positive attitude and be able to proactively identify best practices and share those with the team
• Visionary, ability to get results, access a situation clearly, and make tough decisions
• Confident in his/her ability to manage the program area of responsibility
• Familiarity with the Microsoft Office Suite, in particular Excel
• In addition, strong applicants for the Research Administrator 2 will be able to demonstrate experience in the foundational components of grant life cycle support outlined in the job description.

Responsibilities

• Support the administration of sponsored grants and contracts, including award setup, budget monitoring, payroll distributions, expense reconciliation, and closeout activities.
• Assist faculty with grant-related requests such as no-cost extensions, carryforward requests, budget transfers, and cost-sharing requirements.
• Prepare and review financial reports for Principal Investigators and provide guidance on grant expenditures, effort commitments, and compliance requirements.
• Monitor subawards, invoice approvals, reporting deadlines, and research compliance activities, including IRB and IACUC requirements.
• Coordinate the preparation, review, and submission of grant proposals to federal, state, and private sponsors, including budgets, documentation, routing, and submissions through university and sponsor systems.
• Ensure proposals and sponsored activities comply with sponsor guidelines, university policies, and required deadlines.
• Serve as a liaison between faculty, Shared Services teams, and the Division of Sponsored Programs to support payroll, purchasing, reimbursements, cost transfers, and other sponsored project transactions.
• Assist with faculty effort reporting, activity reporting, and documentation for annual evaluations and promotion and tenure processes.
• Support research-related agreements and facilitate communication between faculty and the Division of Sponsored Programs during agreement review and negotiation.
• Provide reporting support, special project assistance, and other duties as assigned.

Benefits

• Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more.
• Retirement Options: Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.
• Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level