Research Administrator II

Rice University•Houston, TX

7d•Hybrid

About The Position

The Department of Electrical & Computer Engineering is hiring a Research Administrator II to support the Principal Investigator (PI) by managing the administrative and financial components of research proposals and grants. The position ensures compliance with sponsor and institutional guidelines, develops and monitors budgets, maintains financial records, coordinates submissions with the Office of Sponsored Research (OSR), tracks expenditures, and maintains accurate documentation throughout the grant lifecycle. The role is hybrid, combining in-office and remote work. Under Rice policy 440, work arrangements may be subject to change. This is an exempt salaried position and is not eligible for overtime. Applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format.

Requirements

Bachelor’s degree, or additional related experience on an equivalent year-for-year basis in lieu of the education requirement.
At least 2 years of experience in research administration, financial reporting, or post-award administration.
Intermediate knowledge of word processing, spreadsheet, email, and database software programs.
Attention to detail.
Organizational skills.
Customer service skills.
Problem-solving skills.

Nice To Haves

Strong expertise in research proposal preparation and compliance with formatting and submission guidelines.
Ability to develop and justify budgets and prepare cost-sharing forms when needed.
Familiarity with research funding processes.

Responsibilities

Advise the Principal Investigator (PI) on administrative requirements for proposal preparation and ensure proposal formatting and submission guidelines are followed.
Develop and finalize budgets and budget justifications with the PI.
Prepare cost-sharing forms when applicable.
Monitor compliance with agency and University submission regulations and verify financial information.
Ensure subcontract statements of work, budgets, and budget justifications are received and approved by the PI.
Verify Cayuse records are complete and accurate and work with OSR to submit proposals to sponsors.
Coordinate and review account setup; review, track, and approve expenditures; monitor budgets; and provide data for financial and progress reports as needed.
Work with faculty to ensure charges are allocated properly.
Identify the need for and request no-cost extensions.
Participate in account closeout activities.
Serve as a liaison with OSR and RCA.
Manage and maintain records, files, and reports.
Perform other duties as assigned.