Research Administrator II

University of Florida•In the State of Florida, FL

1d•$62,765 - $70,000•Hybrid

About The Position

This position is in the College of Public Health and Health Professions’ (PHHP) Research Administration Core, reporting to the Research Administration Manager. This position is responsible for assisting PHHP faculty with primarily post-award administration for the sponsored activities. This position requires in-depth and up-to-date knowledge of the Uniform Guidance (2 CFR 200), state, and university regulations, policies, and procedures as they pertain to externally funded research grants. The incumbent must be able to work both independently and within a team construct.

Requirements

Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.
In-depth and up-to-date knowledge of the Uniform Guidance (2 CFR 200), state, and university regulations, policies, and procedures as they pertain to externally funded research grants.
Ability to work both independently and within a team construct.
Adept in navigating UFirst for all post-award activities.
Proficient in the use of myUF Marketplace, MyInvestiGator, other UF accounting systems, and UF PHHP Internal systems.
Ability to work within strict deadlines, under pressure, and the ability to prioritize.
Must have drive to complete tasks, problem-solve, and be able to operate effectively and independently in a high traffic office.
Must have the ability to interact with staff, faculty and college and University level contacts with professionalism and use time efficiently.

Nice To Haves

Thorough knowledge of UF and NIH research funding guidelines, federal regulations and procedures.
Ability to work on the internet dealing with grant submissions, online forms and referencing information.
Knowledge of MS Word and Excel software (manipulating spreadsheets), and sound financial practices.
Experience with PeopleSoft and/or Workday fiscal and grant modules.
Knowledge of UF personnel & payroll policies and cost accounting procedures.
Attention to detail and organizational skills are also strongly preferred.
Excellent phone and organizational skills.

Responsibilities

Responsible for the financial management of sponsored research awards for an assigned subset of PHHP faculty.
Coordinate with the Division of Sponsored Research and Contracts and Grants to establish the award within UFirst and Peoplesoft for the appropriate administration of the project during its lifetime.
Establishment of subproject and subcontracts as applicable, ensuring that the chartfield and combination code are correctly established.
Completing the initial effort commitment in UFirst to allow for the proper tracking and monitoring of commitments.
Tracking and following cost-sharing per agency, University, and federal regulations.
Transferring grants into and out of PHHP as appropriate based on faculty transfers.
Entry of award change transactions (budget transfer approval, incremental funding, no cost extensions, supplemental funding, non-financial reporting, etc.) into the UFirst system and appropriate navigation and justification for the changes.
Assist the faculty with the appropriate communication to the sponsor, if applicable.
Drafting new budgets to reflect cuts, changes, and approvals.
Completing standard agreement and subaward forms, and routing the review of said documents through the appropriate offices/departments at UF.
Review and approval of all financial transactions directly charged to sponsored awards to ensure their compliance with cost principles as defined in the UF Cost Accounting Standards and the appropriate sponsor guidelines (including the Uniform Guidance, if applicable).
Maintain accurate post-award reports and files on the research core and departmental drives.
Reviewing and approving, with their faculty, the charges on the sponsored awards under their supervision to ensure that expenditures are necessary, reasonable, allowable, allocable, and consistently treated.
Drafting reports and projections as required by college policy, to inform faculty of their current charges and future projected balances.
Ensure a proper understanding of the award parameters and any special requirements of the award that need to be brought to the faculty member’s attention due to programmatic and/or compliance restraints.
Work with faculty and other officials as necessary to answer reporting and compliance questions.
Coordinate the necessary transfers to correct incorrectly assigned charges on a sponsored award.
Facilitate close-out procedures for sponsored awards, ensuring all expenditures are appropriate, open encumbrances are closed, reoccurring charges are closed or transferred appropriately, the award does not have a negative balance, expected effort commitments have been met, and all cost sharing requirements have been satisfied.
Work with the principal investigator, department staff, the Director of Research Administration, the Division of Sponsored Programs, and Contracts and Grants to supply requested documentation during sponsored award reviews or audits.
Ensure effort commitments are entered and updated correctly over the life of each sponsored award in UFIRST and myUFL.
Coordinate entry of payroll allocations for faculty and staff working on their sponsored awards into myUFL Department Budget Tables.
Assist with monitoring appropriate charges on the college contingent pay funds.
Assist in ensuring that all expenses charged to the contingent fund accounts are correctly charged to the account and timely transferred to the appropriate sponsored award and/or other account.
Submission of updated budgets, supplements, corrected budgets, non-streamlined progress reports, and other traditional pre-award duties.
Review the request for application (RFA) selected by the faculty member(s) for administrative requirements and to support the proposal submission.
Work with the faculty member and their proposed research team to develop an accurate budget that is compliant with federal, state, sponsor, university, college, and departmental policies.
Identify and ensure all administrative requirements of the sponsor’s RFA are met, which may require coordination with several internal UF offices.
Verify current salaries and fringe benefit rates of key and other personnel involved in the proposal.
Include appropriate tuition rates based on the student’s expected department of employment.
Specify details of other proposed expenses (supplies, equipment, participant support costs, research animal costs, human subject participant costs, patient care costs, etc.).
Apply the correct indirect cost rate (facilities and administration), including special applications of this rate per the budget requirements and the sponsor’s instructions.
Entry, approval routing, and submission to DSP for review and final submission to the sponsoring agency through UF’s UFirst module.
Establishment and entry of a proposal in UFirst, including providing necessary demographic information for research personnel, sponsor information, budget entry, and uploading multiple documents to the proposal in UFirst, UFirst SF424, and/or other sponsor-specified portals.
Start taking leadership in finding solutions to new policies and problems as they arise in the department, with guidance from the Director of Research Administration, Research Administration Managers, and the Research Administrator IIIs in the Research Core.