Research Administrator I

University of Florida • In the State of Florida, FL

1d • $51,500 - $56,500 • Hybrid

About The Position

This position is in the College of Public Health and Health Professions, Office of the Dean's Research Core, and will have the opportunity to learn all facets of research administration. The position is focused on pre-award development and will have direct faculty interaction as we help them submit the best research proposals for national and international competitions.

The PHHP Research Core is dedicated to fostering the scientific advancement of investigators in the college, providing helpful information, guidance and assistance in navigating the overall administration of those projects. The Core provides college-level review of all requests for funding and proposal submissions to both internal and external agencies for the college’s eight departments and the Dean’s Office.

The Research Administrator (RA) I position, under the tutelage of senior research administrator(s), the Director of Research Administration, and the Pre-award Research Administration Manager will be able to learn about the intricacies of research administration, including the various rules, regulations and policies that govern the awards process. This position will begin in a more directed position, but as his/her knowledge grows in both the pre-award and post-award processes, it is expected that the incumbent in this position will be able to transition from primarily assisting to independently managing his/her own portfolio.

Requirements

• Bachelor's degree; or an equivalent combination of education and experience.

Nice To Haves

• Ability to track, maintain and manipulate data.
• Outstanding customer service capabilities.
• Microsoft Office experience.
• Ability to function under pressure and within tight scheduled deadlines.

Responsibilities

• Review the request for application (RFA) for administrative requirements.
• Draft checklists to help faculty know what needs to be provided.
• Identify areas where the research administrator(s) can support proposal submission.
• Develop an accurate budget that is compliant with federal, state, sponsor, university, college, and departmental policies.
• Identify and ensure all administrative requirements of the sponsor’s RFA are met.
• Coordinate with several internal UF offices.
• Manage the research proposal submission process to ensure compliance with sponsor, state and university policy.
• Ensure budget accuracy by actions such as verifying salary levels and fringe rates.
• Determine the correct categorization and allowability of budget items per sponsor terms.
• Verify appropriate indirect cost rate.
• Identify any unallowable costs for the research team and assist them in finding an appropriate source of support for those charges or alternative options for the proposal.
• Apply sponsor, state and university policy throughout the application process.
• Communicate effectively via email and verbally with partners.
• Assist faculty with the management and submission of 'Just in Time' documents, budget revisions, and clarifications.
• Set up the project file in UFirst when a new award is received.
• Assist the faculty and postaward administrator with any necessary budget adjustments to ensure the original award documents are properly processed at UF.
• Provide administrative support for post-award research administration.
• Review award documents for reconciliation and ensuring proper document retention.
• Review financial processes at the University of Florida, such as the procurement process, internal purchasing and processing procedures, tuition waivers, salary distributions, as well as the contracting processes.
• Handle additional actions like no-cost extensions, budget transfers and navigating UFIRST.

Benefits

• Flexible work arrangements such as fully remote, hybrid, and/or schedules that fall outside of the unit’s normal business hours.
• Eligible for veteran's preference.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level