Remote Meeting Coordinator, 70th Legislative Session - SHORT TERM

State of Montana•Helena, MT

13d•Remote

About The Position

This short-term, non-partisan session position provides remote meeting support for legislative and other Capitol meetings that are fully remote or hybrid. The Remote Meeting Coordinator works with the Audio/Video team to ensure remote functionality is set up and tested before meetings, then assists legislators and public participants in taking part. Coordinators are assigned to committees based on availability and meeting schedules and work closely with legislative staff to identify remote participants. Training will be provided, but the coordinator must understand and follow the decorum and rules of order for legislative committee meetings. Timeliness and dependability are essential to help meetings begin and end on schedule. The position works on an as-needed basis, with hours varying from 20 to 40 per week depending on assigned committees and scheduled events. The Remote Meeting Manager works with staff to establish requested hours and schedules. The coordinator uses Zoom to support remote participation and interactions among the Committee Chair, members, staff, and participants. The coordinator also works with Office of Information Services staff to troubleshoot technical issues. This is a 100% remote position, but the employee must reside in Montana. Training is expected sometime in mid-December, with the legislative session beginning January 4, 2027. Applicants must provide a resume; incomplete applications will not be passed on to the screening team.

Requirements

General knowledge of computers and software.
General knowledge of Zoom.
General knowledge of standard office equipment.
Ability to use computers, software, and standard office equipment and adapt to new features.
Ability to speak confidently in front of a video camera to a legislative committee.
Ability to take direction from supervisors and work with a team.
Ability to communicate and perform effectively and diplomatically with personal contacts.
Ability to analyze information and make sound judgments.
Must reside in Montana.
Must have an at-home computer with Windows 10 and reliable internet that supports video capabilities.
Must provide a resume; incomplete applications will not be passed on to the screening team.

Nice To Haves

Experience with public meeting forums.
Experience with Zoom and other video conference technology is preferred.

Responsibilities

Coordinate with the Audio/Video team to ensure remote meeting functionality is set up and tested before meetings.
Assist legislators and public participants in joining and participating in remote or hybrid meetings.
Support assigned committees according to availability and committee meeting schedules.
Work with legislative staff to identify members and members of the public who will participate remotely.
Follow the decorum and rules of order for legislative committee meetings.
Help ensure meetings begin and end on time.
Serve as a point of contact for Committee Chairs, members, and staff with questions about Zoom.
Escalate technical questions or concerns to the appropriate person and follow up to confirm problems are resolved.
Work with legislative staff, including the secretary and Researcher, to ensure meeting-room AV equipment is operating properly at the start of meetings.
Work with OLIS staff to troubleshoot Zoom issues before and during meetings or events.