Bills Document Processing Clerk, 70th Legislative Session -SHORT TERM

State of Montana • Helena, MT

13d

About The Position

The Bills Document Processing Clerk is a short-term position with the Montana Legislative Services Division, which provides nonpartisan, independent services for the Legislature. The position performs bill-processing duties during legislative sessions, enters and converts text and numerical data on a personal computer, and provides clerical support. The position could end before the legislative session concludes.

The schedule generally involves 6–8 hours per day, up to 6 days per week; 40 hours per week are not guaranteed. Hours vary within the 7 a.m. to 5:30 p.m. timeframe based on workload. Saturday work may be required, and the employee must be able to adjust their schedule with little or no advance notice. Some overtime may occur during peak periods; hours worked over 40 in a week are compensated at time and a half.

Training is scheduled for mid-December. Work shifts officially begin January 4, 2027, and may continue through the end of the legislative session, expected between the end of April and the beginning of May. A resume is required for consideration, and incomplete applications will not be forwarded to the screening team. The Legislative Branch participates in E-Verify to confirm employment eligibility. Reasonable accommodations may be requested through the HR contact identified on the listing or by dialing Montana Relay at 711. Montana Job Service Offices also offer assistance with submitting an online application. State government does not discriminate on the bases listed in the posting, including race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy-related conditions, age, disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or other factors unrelated to merit and qualifications.

Requirements

• General knowledge of standard English, including grammar, spelling, composition, word usage, and punctuation.
• General knowledge of state government and the legislative process.
• Ability to learn and use word-processing software, online programs, and standard office equipment, including computers, copying machines, multiline telephones, printers, and scanners.
• Ability to take initiative; be productive and detail-oriented; organize and prioritize work independently; respond efficiently; complete assignments accurately and promptly; and meet deadlines under stressful conditions.
• Ability to remain neutral and professional, objective, and impartial when dealing with legislators and the public.
• Ability to maintain confidentiality and handle politically sensitive work.
• Ability to communicate effectively with coworkers, legislators, other agencies, and the public, and establish and maintain effective working relationships with coworkers.
• Ability to be flexible, adapt to change, remain calm, and function under pressure.
• Education and experience equivalent to graduation from high school.
• Ability to adjust the work schedule with little or no advance notice.

Nice To Haves

• Knowledge of the Montana legislative bill process.
• Education or experience in government, reception, or keyboarding.

Responsibilities

• Process bill drafts, engross and enroll bills, and assist with codification during legislative sessions.
• Enter and convert text and numerical data on a personal computer using various software programs and established practices and Montana Legislative Services Division procedures.
• Compile bill draft records if assigned.
• Perform clerical work, including filing, printing, copying, and proofreading.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED