Annual Meeting Assistant (Short-term)

Christian Science•Boston, MA

9d•Hybrid

About The Position

The Annual Meeting Assistant provides prayerful and metaphysical support for preparing the Annual Meeting of The Mother Church. The role assists with meeting preparation, setup, and breakdown, including administrative work, volunteer and staff coordination, and lodging arrangements for employees and attendees. The position is part time for approximately five months, from mid-January to early/mid-June, and is Boston-based with a hybrid work schedule in an office environment. The assistant supports planning, communications, and logistics; manages lodging registration data and related reporting; and provides support during Annual Meeting weekend. The role works closely with the Annual Meeting core team and regularly contacts the Treasurer’s Office and employees in TMC and CSPS departments. It reports to the Annual Meeting Coordinator and has no supervisory responsibilities. The position requires membership in The Mother Church. Primary Class instruction is preferred. A bachelor’s degree or equivalent experience is required, with an additional two to three years of office experience preferred. Strong written, verbal, technical, event-planning, organizational, and customer-service skills are needed, along with professionalism, discretion, and metaphysical maturity. The hourly pay range is $30.76–$39.99.

Requirements

A bachelor’s degree or equivalent experience is required.
Strong written, verbal, and technical skills.
Strong event-planning, organizational, and customer-service experience.
Ability to handle conversations graciously and professionally.
High understanding of confidentiality.
Metaphysical maturity.
Comfort using technology platforms such as Google Docs and Sheets, MS Office, Trello, and Slack, and ability to learn new software tools.
Membership in The Mother Church is required.

Nice To Haves

Two to three years of office experience is preferred.
Primary Class instruction is preferred.

Responsibilities

Prepare invitation letters for international visitors.
Assist with updating and proofreading website, weekend program, and other copy as needed.
Support volunteer meals throughout the weekend.
Coordinate hotel and dorm reservations for Annual Meeting attendees and speakers.
Manage relationships with the hotel and dormitory and serve as the main contact for administrative and logistical details.
Respond professionally and promptly to incoming emails and phone calls, including providing travel and accommodation guidance and tracking down answers.
Manage the lodging email inbox and draft attendee lodging communications and other emails on behalf of the Annual Meeting Coordinator as requested.
May assist with volunteer outreach and scheduling.
Organize and purchase supplies for Hospitality, Childcare, the Care team, and ushers.
Provide other support as requested.
Manage lodging spreadsheets, room availability, and ongoing data updates.
Collaborate with the Treasurer’s Office to keep information shared with hotel and dorm contacts accurate and up to date.
Reconcile final hotel and dorm invoices against final reports after Annual Meeting.
Create regular reports on lodging status for the Annual Meeting team.
Serve as the main contact for lodging questions during Annual Meeting weekend.
Provide on-site support at the hospitality desk, event registration, and dormitory lobby.
Assist with Annual Meeting setup and breakdown, including signage, seating, and Care Room supplies.
Track and organize Annual Meeting inventory.
Assist the Hospitality Team and activities, including serving as a hospitality host when needed.
Work long hours on the Sunday before Annual Meeting as part of the increased hours immediately before and on the meeting day.