Remote Email Assistant

Invicta Software

3d•$52,800 - $68,200•Remote

About The Position

Invicta Software is seeking a detail-oriented and proactive Remote Email Assistant to maintain seamless communication, manage email correspondence, and support daily operations remotely. The role focuses on organizing and prioritizing incoming and outgoing emails, supporting internal teams with routine communications and follow-ups, maintaining professional communication, and helping improve email workflows and operational efficiency.

Requirements

Proven experience in email management, virtual assistance, or administrative support.
Excellent written communication skills and strong attention to detail.
Ability to work independently and manage time effectively in a remote environment.
Familiarity with email platforms such as Gmail, Outlook, or similar tools.
Strong organizational skills and ability to multitask efficiently.
Basic knowledge of productivity and collaboration tools such as Google Workspace or Microsoft Office.

Nice To Haves

Experience working with software or technology companies.
Comfort using CRM systems or project management tools.
Prior experience supporting remote teams or working in a fully remote role.

Responsibilities

Monitor and manage multiple email accounts, prioritizing messages based on urgency and importance.
Draft, proofread, and send professional email correspondence on behalf of various departments.
Organize and archive emails systematically to maintain easy access and retrieval.
Coordinate with team members to ensure follow-up actions are completed promptly.
Identify and flag important communications requiring escalation or immediate attention.
Assist in creating email templates and standard responses to streamline communication.
Maintain confidentiality and handle sensitive information with discretion.
Provide occasional administrative support to support other remote team members.