Rehab Clinic Manager - COTA

Advantage•Carlisle, PA

11d•Onsite

About The Position

AdvantageCare Rehabilitation is seeking a Certified Occupational Therapy Assistant (COTA) to serve as the Rehab Clinic Manager at Chapel Pointe, a continuing care retirement community in Carlisle, Pennsylvania. This full-time, hourly leadership role combines hands-on patient care with responsibility for coordinating daily rehabilitation department operations. The anticipated schedule is approximately 30 hours per week over five weekdays, with potential for additional hours, up to 40, depending on caseload and facility needs. Daily hours may be adjusted to department needs. The Rehab Clinic Manager is the primary on-site rehabilitation team leader and contact for facility administration and interdisciplinary care teams. The position coordinates clinical operations, patient care, staff schedules, workflow, and departmental performance while supporting team members and maintaining collaboration with regional leadership. The manager also provides skilled occupational therapy services under the direction and supervision of a licensed Occupational Therapist, as required. AdvantageCare Rehabilitation describes itself as a therapist-founded and therapist-led organization with more than 23 years of experience. The role offers access to regional leadership guidance and mentorship, and an opportunity to develop skills in rehabilitation management, department operations, interdisciplinary collaboration, and clinical leadership. Chapel Pointe serves older adults in a continuing care community and offers opportunities to build relationships with residents and interdisciplinary professionals.

Requirements

Graduate of an accredited Occupational Therapy Assistant program.
Current, active Pennsylvania COTA license, or eligibility for licensure prior to employment.
Current NBCOT certification, as applicable.
Strong clinical reasoning and commitment to high-quality, patient-centered care.
Excellent organizational, interpersonal, and communication skills.
Ability to independently organize daily departmental operations while collaborating with regional leadership.
Strong problem-solving abilities, initiative, and professional accountability.
Ability to balance direct patient treatment with administrative and leadership responsibilities.
Availability to provide consistent weekday leadership coverage, with flexibility to accommodate changing caseload needs.

Nice To Haves

Experience in skilled nursing, long-term care, post-acute rehabilitation, or a continuing care retirement community.
Familiarity with Medicare documentation, therapy scheduling, productivity expectations, and rehabilitation department workflows.
Experience supporting, mentoring, or coordinating fellow rehabilitation professionals.
Previous leadership or management experience is welcomed but not required.

Responsibilities

Provide skilled occupational therapy services under the direction and supervision of a licensed Occupational Therapist, as required.
Implement individualized treatment plans to improve functional independence, mobility, and activities of daily living.
Use clinical reasoning and professional judgment in patient care and identify treatment-related concerns.
Monitor resident progress, maintain accurate documentation, and communicate clinical findings to the supervising Occupational Therapist.
Collaborate with physical therapy, occupational therapy, and speech-language pathology professionals to deliver coordinated, patient-centered rehabilitation services.
Promote clinical excellence, regulatory compliance, and positive patient outcomes.
Serve as the primary on-site leader and operational resource for the rehabilitation team.
Coordinate daily departmental activities, therapy schedules, patient coverage, caseload distribution, and workflow based on patient needs and staffing resources.
Provide guidance, encouragement, and support to rehabilitation team members while respecting their professional scopes of practice.
Promote communication, collaboration, and accountability across rehabilitation disciplines.
Identify staffing and scheduling challenges and collaborate with regional leadership on solutions.
Support new employee orientation, team integration, and ongoing professional development.
Monitor departmental productivity, documentation timeliness, and operational performance.
Promote adherence to applicable Medicare, Medicaid, facility, and rehabilitation requirements.
Support quality assurance and continuous improvement initiatives; identify opportunities to improve workflow, resource utilization, and team communication.
Collaborate with Advantage regional leadership on departmental performance, operational priorities, and staffing needs.
Balance direct patient care with administrative responsibilities.
Serve as the primary on-site rehabilitation contact for Chapel Pointe administration and interdisciplinary care teams.
Build professional relationships with nursing leadership, facility administrators, and other departments.
Participate in appropriate facility meetings, care coordination discussions, and discharge planning activities.
Communicate rehabilitation needs, departmental updates, and operational concerns to Advantage leadership.
Support the partnership between the rehabilitation department and the broader Chapel Pointe community, representing AdvantageCare Rehabilitation professionally.