REGULATORY SPECIALIST III - 64085631

State of Florida • Saint Petersburg, FL

3d • $34,760 - $35,760 • Onsite

About The Position

The Regulatory Specialist III supports the Florida Department of Health’s Division of Medical Quality Assurance, Bureau of Enforcement, Investigative Services Unit at the Saint Petersburg Field Office. The position assists the office manager with complex administrative assignments, independently planning administrative objectives and priorities. The role is based in the St. Petersburg, Florida office and must be performed onsite to effectively carry out its duties.

The specialist supports investigative case processing and office administration, including document quality control, records and data management, procurement, purchasing-card activities, property and equipment tracking, supply management, report preparation, and communication with consumers and licensees. The position is a full-time Career Service role with an annual salary of $34,760 to $35,760. Incumbents may be required to perform emergency duties before, during, or beyond normal work hours or days.

Requirements

• At least one year of professional experience that includes reviewing or auditing documents for specific criteria; applying applicable laws, rules, regulations, policies, and procedures; researching and gathering data; preparing reports and correspondence; answering phones; and scheduling meetings.
• Proficient computer skills, including Word, Excel, PowerPoint, and Outlook.
• Knowledge of computer databases and the agency’s compliance management and licensing systems.
• Knowledge of laws, legal codes, court procedures, and government rules and regulations.
• Knowledge of English language structure and content, including word meanings and spelling, composition, and grammar.
• Ability to understand written work-related material and communicate effectively in writing and verbally.
• Ability to establish and maintain effective working relationships.
• Ability to plan, organize, and prioritize work assignments and work independently.
• Knowledge of office procedures and practices; ability to prepare correspondence and administrative reports.
• Ability to enter, transcribe, record, store, or maintain information in written or electronic form.
• Ability to collect, evaluate, and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing.
• Ability to maintain a high degree of accuracy, close attention to detail, and strict confidentiality.
• Must be physically present in the office to perform the job duties and responsibilities effectively.
• Must have a valid driver's license and satisfactorily complete a background investigation and fingerprinting; participation in direct deposit is required.
• Must have current authorization to work in the United States without employer sponsorship.
• Must be able to learn and communicate effectively in English, orally and in writing.

Nice To Haves

• High school diploma or equivalent.

Responsibilities

• Assist the office manager in coordinating complex administrative tasks and assignments, independently planning administrative objectives and priorities.
• Monitor and perform accurate indexing, scanning, and quality control of investigative documents and case files.
• Review case preparation and processing, including compiling investigative documents into a final investigative report template.
• Ensure deadlines are met and cases are processed according to internal timeframes.
• Monitor and perform data entry to maintain current records on investigations, inspections, Daily Activity Reports, training logs, and other field-office activities.
• Perform assigned Purchasing Card responsibilities and act as the procurement liaison.
• Prepare and approve procurement activity.
• Track purchase orders and invoices, ensure timely submission to Finance & Accounting, and verify invoices before submission.
• Maintain purchase orders, invoices and billings, reimbursement requests, and travel vouchers.
• Complete the monthly Reconciliation Report, monitor encumbrance reports, and verify orders.
• Assist with training and orienting administrative support and investigative staff on employment paperwork.
• Act as property delegate and maintain accurate property records.
• Process surplus equipment and handle incoming new equipment.
• Oversee supplies, furniture, and equipment, including computer needs, equipment repairs, forms management and implementation, and inventory of forms and office supplies.
• Compile statistics and prepare reports required by Headquarters.
• Respond verbally to complaints and inquiries from consumers and licensees, and prepare correspondence regarding investigative cases.
• Perform other duties as required.

Benefits

• Annual and sick leave
• Nine paid holidays and one personal holiday each year
• State Group Insurance options, including health, life, dental, vision, and supplemental insurance
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed