Regulatory Compliance Manager

Healthy Kids Programs • Danbury, CT

1d • Onsite

About The Position

Healthy Kids Extended Day Programs is seeking a Regulatory Compliance Manager to build and maintain systems for understanding, tracking, and consistently meeting regulatory requirements across an organization operating in approximately 15 states. The role is based in person at 2 Summit Court, Fishkill, New York, and focuses on making compliance visible, manageable, and repeatable as the organization grows. Childcare experience is not required; the successful candidate will learn childcare-specific regulations as part of the role.

A major focus is maintaining complete, current medical and health documentation for enrolled children. The manager will establish processes to identify missing, incomplete, or expiring records; track follow-up; incorporate requirements into enrollment; and provide leaders with reports on compliance status and outstanding issues. The role also covers regulatory research, licensing and program obligations, employee compliance, audits, quality, and process improvement across multiple states.

The manager will create practical compliance tools such as checklists, dashboards, tracking databases, reports, standard operating procedures, corrective-action trackers, guides, and automated reminders. They will work across Registration, Operations, HR, Onboarding, Payroll, Finance/Business Transformation, and senior leadership, and may work with regulatory agencies when necessary. The position reports significant issues to senior leadership and includes regular interaction with senior leaders, including the CEO.

Success includes establishing a centralized compliance system that gives leadership a clear view of regulatory compliance, along with reliable, scalable processes for children's documentation, licensing, employee requirements, audits, regulatory updates, and other obligations. The role is an opportunity to build and improve systems in a rapidly growing organization whose stated values are Growth with Quality, Results with Heart and Integrity, and Prosperity with Purpose.

Requirements

• Experience in regulatory compliance or another relevant regulated environment, such as healthcare, licensing, credentialing, quality assurance, auditing, risk management, HR compliance, education administration, operations, document control, or regulatory research.
• Strong organizational skills and ability to manage numerous requirements, records, deadlines, and follow-ups without losing detail.
• Ability to interpret requirements, document them, identify gaps, and follow through until issues are resolved.
• Systems-thinking skills, including addressing underlying process problems rather than only individual issues.
• Ability to research regulatory requirements and determine their operational implications.
• Strong follow-through on missing information and unresolved issues.
• Comfort with spreadsheets, databases, reporting tools, dashboards, and learning new systems.
• Ability to explain complex requirements clearly to people who are not compliance professionals.
• Ability to collaborate with Operations, Registration, HR, Payroll, Finance/Business Transformation, and senior leadership.

Nice To Haves

• Childcare licensing or regulatory experience.
• Experience working with state regulatory agencies.
• Experience with children's medical or health documentation.
• Multi-state compliance experience.
• Experience with licensing or credentialing systems.
• Background-check or personnel compliance experience.
• Experience building compliance tracking systems.
• Experience with automation or process improvement.
• Experience in a rapidly growing organization.

Responsibilities

• Maintain a state-by-state matrix of regulatory and medical-documentation requirements across approximately 15 states.
• Track children's physical examinations, immunizations, health forms, medication authorizations, allergy information, and other required documentation.
• Establish processes to identify missing, incomplete, or expired documentation and develop reminders and follow-up procedures.
• Work with Registration and Operations to incorporate compliance requirements into enrollment processes.
• Provide leaders with reports showing compliance status and outstanding issues; track metrics and report significant issues to senior leadership.
• Conduct regular audits of records and processes, identify gaps, and track corrective actions.
• Research and monitor regulatory changes, maintain requirements, translate regulations into practical procedures, and communicate changes to appropriate teams.
• Help new programs understand applicable requirements before opening, maintain evidence of compliance, and work with regulatory agencies when necessary.
• Track licenses, permits, renewals, inspections, regulatory deadlines, deficiencies, corrective action plans, required documentation, and recurring compliance issues through completion.
• Work with HR and Onboarding to track employee background checks and fingerprints, documentation, required training, CPR/First Aid certifications, mandated reporter requirements, and other state-specific qualifications.
• Develop compliance tools, which may include audit checklists, dashboards, databases, reports, standard operating procedures, corrective-action trackers, compliance guides, and automated reminders.
• Identify opportunities to eliminate manual work, improve data accuracy and reporting, automate reminders, centralize tracking, standardize processes, and improve access to compliance information.
• Work with Finance/Business Transformation and other teams on automation and process-improvement opportunities.
• Help establish scalable systems for licensing, employee compliance, staffing requirements, audits, regulatory updates, and other compliance obligations.

Benefits

• Employer-paid childcare for children enrolled in the program on the days and during the hours the employee is working.
• Comprehensive medical, vision, and dental insurance.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid holidays, PTO, and sick leave.
• On-demand pay, providing access to earned wages before the scheduled payday.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed