Regulatory Compliance Manager

Healthy Kids Programs • New Windsor, NY

23h • Onsite

About The Position

Healthy Kids Extended Day Programs is seeking a Regulatory Compliance Manager to build and maintain systems that make regulatory compliance visible, trackable, and consistently followed across an organization operating in approximately 15 states. The role focuses particularly on ensuring that children’s required medical and health documentation is complete and current, while also supporting licensing, employee compliance, audits, regulatory research, reporting, and process improvement. Childcare experience is not required; the role is suited to someone with experience managing compliance, documentation, audits, deadlines, and processes in a regulated environment.

The manager will maintain state-by-state requirements, translate regulations into practical procedures, track records and deadlines, conduct audits, coordinate with internal teams and regulatory agencies when necessary, and report compliance status and significant issues to leadership. The role will also build and improve tools such as dashboards, databases, checklists, reports, standard operating procedures, corrective-action trackers, guides, and automated reminders. The position works across departments and has regular interaction with senior leadership, including the CEO.

The job is full-time and in person at 2 Summit Court, Fishkill, New York. The stated annual salary range is $55,000–$65,000, commensurate with experience and qualifications. Success includes establishing a centralized compliance system and reliable processes for tracking children’s documentation, licensing, employee requirements, audits, regulatory updates, and other obligations.

Requirements

• Strong organizational skills and the ability to manage numerous requirements, records, deadlines, and follow-ups without losing detail.
• Ability to interpret requirements, document them, identify compliance gaps, and follow through until issues are resolved.
• Systems-thinking skills, including the ability to identify underlying process problems and improve how they are managed.
• Ability to research regulatory requirements, understand them, and determine their operational implications.
• Strong follow-through and ability to keep missing information and unresolved issues from being overlooked.
• Comfort with spreadsheets, databases, reporting tools, dashboards, and learning new systems.
• Ability to explain complex requirements clearly to people who are not compliance professionals.
• Ability to collaborate effectively with Operations, Registration, HR, Payroll, Finance/Business Transformation, and senior leadership.

Nice To Haves

• Childcare licensing or regulatory experience.
• Experience working with state regulatory agencies.
• Experience with children’s medical or health documentation.
• Multi-state compliance experience.
• Experience with licensing or credentialing systems.
• Background-check or personnel compliance experience.
• Experience building compliance tracking systems.
• Experience with automation or process improvement.
• Experience in a rapidly growing organization.

Responsibilities

• Maintain a state-by-state matrix of regulatory and medical-documentation requirements.
• Track children’s physical examinations, immunizations, health forms, medication authorizations, allergy information, and other required documentation.
• Establish processes to identify missing, incomplete, or expired documentation and develop reminders and follow-up procedures.
• Work with Registration and Operations to incorporate compliance requirements into enrollment processes.
• Provide leaders with reports showing compliance status and outstanding issues.
• Conduct regular audits of records and processes, track compliance metrics, and report significant issues to senior leadership.
• Identify opportunities to automate repetitive compliance activities and establish preventive processes.
• Research and monitor regulatory changes, maintain requirements by state, translate regulations into practical procedures, and communicate changes to appropriate teams.
• Help new programs understand applicable requirements before opening and maintain documentation demonstrating compliance.
• Work with regulatory agencies when necessary.
• Track licenses, permits, renewals, inspections, regulatory deadlines, licensing deficiencies, corrective-action plans, and recurring compliance issues through completion.
• Work with HR and Onboarding to track employee background checks and fingerprints, required documentation, training, CPR/First Aid certifications, mandated reporter requirements, and other state-specific qualifications.
• Develop compliance tools such as audit checklists, dashboards, tracking databases, reports, standard operating procedures, corrective-action trackers, compliance guides, and automated reminders.
• Conduct periodic audits, identify gaps, track corrective actions, and report significant issues to leadership.
• Identify and support opportunities to reduce manual work, improve data accuracy and reporting, centralize tracking, standardize processes, and improve access to compliance information.
• Work with Finance/Business Transformation and other teams on automation and process-improvement opportunities.

Benefits

• Employer-paid childcare for children enrolled in the program on the days and during the hours the employee is working.
• Comprehensive medical, vision, and dental insurance.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid holidays, PTO, and sick leave.
• On-demand pay, providing access to earned wages before the scheduled payday.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed