Regulatory Compliance Manager

HEALTHY KIDS PROGRAMS • Danbury, CT

8h • $55,000 - $65,000 • Onsite

About The Position

Healthy Kids Extended Day Programs is a rapidly growing childcare organization operating across approximately 15 states. The Regulatory Compliance Manager builds and maintains systems that make regulatory compliance visible, trackable, and manageable across the organization. Childcare experience is not required; the role supports learning the childcare-specific regulations while applying skills from compliance, healthcare, education, licensing, quality assurance, HR compliance, credentialing, operations, or other regulated environments.

A major focus is ensuring that each enrolled child has required medical and health documentation on file and up to date. The role also supports state-by-state regulatory requirements, program licensing, employee compliance, auditing, quality, reporting, and process improvement. The manager works across departments and with senior leadership to turn complex requirements into practical procedures and reliable tracking systems, identify gaps and corrective actions, and improve or automate processes. The position is in person at 2 Summit Court, Fishkill, NY, and offers an annual salary of $55,000–$65,000, commensurate with experience and qualifications.

Requirements

• Experience or relevant skills in regulatory compliance, healthcare or medical-record compliance, licensing or credentialing, quality assurance, auditing, risk management, HR or employee compliance, education administration, operations, document control, regulatory research, or another highly regulated environment.
• Ability to organize and manage numerous requirements, records, deadlines, and follow-ups without losing detail.
• Comfort interpreting requirements, documenting them, identifying gaps, and following through until issues are resolved.
• Systems-thinking ability to identify underlying process issues and develop better ways to manage them.
• Ability to research regulatory requirements and determine their operational implications.
• Reliable follow-through on missing information and unresolved issues.
• Comfort with spreadsheets, databases, reporting tools, and dashboards, and ability to learn new systems.
• Ability to explain complex requirements clearly to people who are not compliance professionals.
• Ability to collaborate effectively with Operations, Registration, HR, Payroll, Finance/Business Transformation, and senior leadership.

Nice To Haves

• Childcare licensing or regulatory experience.
• Experience working with state regulatory agencies.
• Experience with children's medical or health documentation.
• Multi-state compliance experience.
• Experience with licensing or credentialing systems.
• Background-check or personnel compliance experience.
• Experience building compliance tracking systems.
• Experience with automation or process improvement.
• Experience in a rapidly growing organization.

Responsibilities

• Maintain a state-by-state matrix of regulatory and medical-documentation requirements.
• Track children's physical examinations, immunizations, health forms, medication authorizations, allergy information, and other required documentation.
• Establish processes to identify missing, incomplete, or expired documentation and develop reminders and follow-up procedures.
• Work with Registration and Operations to incorporate compliance requirements into enrollment processes.
• Provide leaders with reports on compliance status and outstanding issues; track compliance metrics and report significant issues to senior leadership.
• Conduct regular audits of records and processes; identify gaps, track corrective actions, and report significant issues.
• Research and monitor regulatory changes, maintain requirements, translate regulations into practical procedures, and communicate updates to appropriate teams.
• Help new programs understand applicable requirements before opening and maintain documentation demonstrating compliance.
• Work with regulatory agencies when necessary.
• Track program licenses and permits, renewals, inspections, deadlines, deficiencies, corrective action plans, required documentation, and recurring compliance issues through completion.
• Work with HR and Onboarding to establish requirements and tracking for employee background checks and fingerprints, documentation, training, CPR/First Aid certifications, mandated reporter requirements, and other state-specific qualifications.
• Develop tools such as audit checklists, compliance dashboards, tracking databases, reports, standard operating procedures, corrective-action trackers, compliance guides, and automated reminders.
• Identify opportunities to eliminate manual work, improve data accuracy and reporting, automate reminders, centralize tracking, standardize processes, and improve leadership visibility into regulatory risk.
• Work with Finance/Business Transformation and other teams on automation and process-improvement opportunities.
• Help establish scalable systems for licensing, employee compliance, staffing requirements, audits, regulatory updates, and other compliance obligations.

Benefits

• Employer-paid childcare for children enrolled in the program on the days and during the hours the employee is working.
• Comprehensive medical, vision, and dental insurance.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid holidays, PTO, and sick leave.
• On-demand pay, allowing access to earned wages before the scheduled payday.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed