Regulatory Compliance Manager

HEALTHY KIDS PROGRAMS • City of Poughkeepsie, NY

8h • $55,000 - $65,000 • Onsite

About The Position

Healthy Kids Extended Day Programs is seeking a Regulatory Compliance Manager to build and maintain systems for tracking regulatory compliance across an organization operating in approximately 15 states. The role focuses especially on ensuring that children’s required medical and health documentation is complete, current, and easy to track. The manager will establish processes to identify missing, incomplete, or expiring records and help prevent compliance problems through reliable systems, reporting, and follow-up.

The position also supports regulatory research and updates, licensing and program obligations, employee compliance, audits, quality, and process improvement. The manager will translate regulatory requirements into practical procedures, coordinate with departments across the organization, track corrective actions and deadlines, and provide leadership with clear visibility into compliance status and risks. Childcare experience is not required; childcare-specific regulations can be learned on the job.

This is an in-person, full-time position located at 2 Summit Court, Fishkill, NY. The stated salary range is $55,000–$65,000 annually, commensurate with experience and qualifications.

Requirements

• Experience in regulatory compliance, healthcare or medical-record compliance, licensing or credentialing, quality assurance, auditing, risk management, HR or employee compliance, education administration, operations, document control, regulatory research, or another highly regulated environment is relevant.
• Strong organizational skills and ability to manage many requirements, records, deadlines, and follow-ups without losing detail.
• Ability to interpret requirements, document them, identify gaps, and follow through until issues are resolved.
• Systems-thinking skills, including identifying underlying process causes and improving how work is managed.
• Ability to research and understand regulatory requirements and determine their operational implications.
• Comfort with spreadsheets, databases, reporting tools, dashboards, and learning new systems.
• Ability to explain complex requirements clearly to people who are not compliance professionals.
• Ability to collaborate with Operations, Registration, HR, Payroll, Finance/Business Transformation, and senior leadership.
• Childcare experience is not required.

Nice To Haves

• Childcare licensing or regulatory experience.
• Experience working with state regulatory agencies.
• Experience with children’s medical or health documentation.
• Multi-state compliance experience.
• Experience with licensing or credentialing systems.
• Background-check or personnel compliance experience.
• Experience building compliance tracking systems.
• Experience with automation or process improvement.
• Experience in a rapidly growing organization.

Responsibilities

• Maintain a state-by-state matrix of regulatory and medical-documentation requirements.
• Track children’s physical examinations, immunizations, health forms, medication authorizations, allergy information, and other required documentation.
• Establish processes to identify missing, incomplete, or expired documentation and create reminders and follow-up procedures.
• Work with Registration and Operations to incorporate compliance requirements into enrollment processes.
• Provide leaders with reports on compliance status and outstanding issues.
• Conduct regular audits of records, processes, and scheduled compliance activities.
• Track compliance metrics and report significant issues to senior leadership.
• Research and monitor regulatory changes, maintain state-by-state requirements, and communicate updates to relevant teams.
• Translate regulations into practical procedures and help new programs understand applicable requirements before opening.
• Maintain documentation demonstrating compliance and work with regulatory agencies when necessary.
• Track licenses, permits, renewals, inspections, regulatory deadlines, licensing deficiencies, corrective action plans, and recurring compliance issues through completion.
• Work with HR and Onboarding to track employee background checks, fingerprints, required documentation, training, CPR/First Aid certifications, mandated reporter requirements, and other state-specific qualifications.
• Develop audit checklists, dashboards, tracking databases, reports, standard operating procedures, corrective-action trackers, compliance guides, and automated reminders as needed.
• Identify compliance gaps, track corrective actions, and report significant issues to leadership.
• Identify and support opportunities to reduce manual work, improve data accuracy and reporting, centralize tracking, standardize processes, and automate compliance activities.
• Work with Finance/Business Transformation and other teams on automation and process-improvement opportunities.
• Help establish a centralized, scalable compliance system covering children’s documentation, licensing, employee compliance, staffing requirements, audits, and regulatory updates.

Benefits

• Employer-paid childcare for children enrolled in the program on days and during hours the employee is working.
• Comprehensive medical, vision, and dental insurance.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid holidays, PTO, and sick leave.
• On-demand pay with access to earned wages before the scheduled payday.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed