Regulatory Compliance Manager

HEALTHY KIDS PROGRAMS•Town of Kent, NY

8h•$55,000 - $65,000•Onsite

About The Position

Healthy Kids Extended Day Programs is seeking a Regulatory Compliance Manager to build and maintain systems for understanding, tracking, and consistently meeting regulatory requirements across an organization operating in approximately 15 states. The role is based in person at 2 Summit Court, Fishkill, NY, and focuses on creating a clear, reliable view of organizational compliance. A central priority is ensuring that children enrolled in Healthy Kids programs have complete and current required medical and health documentation. The manager will maintain state-by-state requirement information; track records, licenses, employee qualifications, and deadlines; establish processes for identifying and resolving gaps; and provide leaders with reports on compliance status and risk. The role also includes researching regulatory changes, translating requirements into practical procedures, supporting program openings, maintaining compliance evidence, and working with regulatory agencies when needed. The manager will develop and conduct audits, track corrective actions, identify recurring or systemic issues, and create practical tools such as checklists, dashboards, databases, reports, standard operating procedures, guides, and automated reminders. Working across Operations, Registration, HR, Onboarding, Payroll, Finance/Business Transformation, and senior leadership, the manager will improve and automate processes as the organization grows. Childcare experience is not required; childcare-specific regulations can be learned in the role. Success includes establishing a centralized, scalable compliance system and reliable processes for identifying missing or expiring documentation before it becomes a problem.

Requirements

Experience in regulatory compliance, healthcare or medical-record compliance, licensing or credentialing, quality assurance, auditing, risk management, HR or employee compliance, education administration, operations, document control, regulatory research, or another highly regulated environment is relevant; childcare experience is not required.
Strong organization skills to manage numerous requirements, records, deadlines, and follow-ups while maintaining attention to detail.
Ability to interpret requirements, document them, identify gaps, and follow through until issues are resolved.
Systems-thinking skills, including identifying underlying process problems and developing better ways to manage them.
Ability to research regulatory requirements and determine their operational implications.
Strong follow-through to ensure missing information and unresolved issues are addressed.
Comfort with spreadsheets, databases, reporting tools, dashboards, and learning new systems.
Ability to explain complex requirements clearly to people who are not compliance professionals.
Ability to collaborate with Operations, Registration, HR, Payroll, Finance/Business Transformation, and senior leadership.

Nice To Haves

Childcare licensing or regulatory experience.
Experience working with state regulatory agencies.
Experience with children's medical or health documentation.
Multi-state compliance experience.
Experience with licensing or credentialing systems.
Background-check or personnel compliance experience.
Experience building compliance tracking systems.
Experience with automation or process improvement.
Experience in a rapidly growing organization.

Responsibilities

Maintain a state-by-state matrix of regulatory and medical-documentation requirements.
Track children's physical examinations, immunizations, health forms, medication authorizations, allergy information, and other required documentation.
Establish processes for identifying missing, incomplete, or expired documentation and develop reminders and follow-up procedures.
Work with Registration and Operations to incorporate compliance requirements into enrollment processes.
Provide leaders with reports showing compliance status and outstanding issues.
Conduct regular audits of records and processes, identify gaps, and track corrective actions.
Track compliance metrics and report significant issues to senior leadership.
Identify opportunities to automate repetitive compliance activities and prevent compliance problems through improved processes.
Research and monitor regulatory changes, maintain state-by-state requirements, and translate regulations into practical procedures.
Communicate regulatory changes to appropriate teams and help new programs understand requirements before opening.
Maintain documentation demonstrating compliance and work with regulatory agencies when necessary.
Track licenses, permits, renewals, inspections, regulatory deadlines, licensing deficiencies, corrective-action plans, required documentation, and recurring compliance issues through completion.
Work with HR and Onboarding to establish tracking for employee background checks, fingerprints, documentation, required training, CPR/First Aid certifications, mandated reporter requirements, and other state-specific qualifications.
Develop compliance tools such as audit checklists, dashboards, databases, reports, standard operating procedures, corrective-action trackers, compliance guides, and automated reminders.
Work with Finance/Business Transformation and other teams on automation and process-improvement opportunities.
Support scalable systems for licensing, employee compliance, staffing requirements, audits, regulatory updates, and other compliance obligations.

Benefits

Employer-paid childcare for children enrolled in the program on the days and during the hours the employee works.
Comprehensive medical, vision, and dental insurance.
AFLAC supplemental plans.
401(k) for eligible employees.
Paid holidays, PTO, and sick leave.
On-demand pay with access to earned wages before the scheduled payday.
Career development and growth opportunities.

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