Regulatory Compliance Manager

Healthy Kids Programs • Carmel, NY

17h • Onsite

About The Position

Healthy Kids Extended Day Programs is seeking a Regulatory Compliance Manager to build and maintain systems that make regulatory compliance visible, trackable, and consistent across an organization operating in approximately 15 states. The role focuses especially on ensuring that children enrolled in Healthy Kids programs have required medical and health documentation on file and up to date. Childcare experience is not required; the organization will provide the opportunity to learn childcare-specific regulations.

The manager will research and monitor regulatory requirements, maintain state-by-state requirements, translate regulations into practical procedures, communicate changes, and help new programs understand requirements before opening. The position also supports licensing and program compliance, including licenses, renewals, inspections, deadlines, deficiencies, and corrective actions. The manager will work with HR and Onboarding to establish reliable tracking of employee requirements such as background checks, training, certifications, and personnel documentation.

The role develops compliance tools such as audit checklists, dashboards, databases, reports, standard operating procedures, corrective-action trackers, guides, and automated reminders. It includes conducting audits, identifying gaps and systemic issues, tracking corrective actions, reporting significant issues to leadership, and finding opportunities to improve or automate processes. The manager collaborates across Operations, Registration, HR, Payroll, Finance/Business Transformation, and senior leadership, with regular interaction with the CEO. The position is based in person at 2 Summit Court, Fishkill, New York.

Requirements

• Strong organization and attention to detail when managing requirements, records, deadlines, and follow-ups.
• Ability to interpret requirements, document them, identify gaps, and follow through until issues are resolved.
• Systems-thinking skills, including identifying underlying process issues and improving how they are managed.
• Ability to research and understand regulatory requirements and determine their operational implications.
• Reliable follow-through on missing information and unresolved issues.
• Comfort with spreadsheets, databases, reporting tools, and dashboards, and ability to learn new systems.
• Ability to explain complicated requirements clearly to people who are not compliance professionals.
• Ability to collaborate with Operations, Registration, HR, Payroll, Finance/Business Transformation, and senior leadership.
• Experience in a relevant area such as regulatory compliance, healthcare or medical-record compliance, licensing or credentialing, quality assurance, auditing, risk management, HR or employee compliance, education administration, operations, document control, regulatory research, or another highly regulated environment.

Nice To Haves

• Childcare licensing or regulatory experience.
• Experience working with state regulatory agencies.
• Experience with children's medical or health documentation.
• Multi-state compliance experience.
• Experience with licensing or credentialing systems.
• Background-check or personnel compliance experience.
• Experience building compliance tracking systems.
• Experience with automation or process improvement.
• Experience in a rapidly growing organization.

Responsibilities

• Maintain a state-by-state matrix of regulatory and medical-documentation requirements.
• Track children's physical examinations, immunizations, health forms, medication authorizations, allergy information, and other required documentation.
• Establish processes to identify missing, incomplete, or expired documentation and follow up on outstanding records.
• Develop reminders and follow-up procedures for missing or expiring records.
• Work with Registration and Operations to incorporate compliance requirements into enrollment processes.
• Provide leaders with reports showing compliance status and outstanding issues.
• Conduct regular audits of records and processes; identify gaps and track corrective actions.
• Track compliance metrics and report significant issues to senior leadership.
• Research and monitor regulatory changes, maintain state-specific requirements, translate regulations into procedures, and communicate changes to relevant teams.
• Help new programs understand applicable requirements before opening and maintain documentation demonstrating compliance.
• Work with regulatory agencies when necessary.
• Track licenses, permits, renewals, inspections, regulatory deadlines, licensing deficiencies, corrective action plans, and recurring compliance issues through completion.
• Work with HR and Onboarding to track background checks, fingerprints, employee documentation, required training, CPR/First Aid certifications, mandated reporter requirements, and other state-specific personnel requirements.
• Develop practical compliance tools such as audit checklists, dashboards, tracking databases, reports, standard operating procedures, corrective-action trackers, compliance guides, and automated reminders.
• Identify opportunities to reduce manual work, improve data accuracy, automate reminders, centralize tracking, improve reporting, standardize processes, and increase leadership visibility into regulatory risk.
• Collaborate with Finance/Business Transformation and other teams on automation and process-improvement opportunities.
• Help establish a centralized compliance system and scalable processes for licensing, employee compliance, staffing requirements, audits, regulatory updates, and other obligations.

Benefits

• Employer-paid childcare for children enrolled in the program on days and during hours the employee is working.
• Comprehensive medical, vision, and dental insurance.
• AFLAC supplemental plans.
• 401(k) for eligible employees.
• Paid holidays, PTO, and sick leave.
• On-demand access to earned wages before the scheduled payday.
• Career development and growth opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed