Registrar - Elementary

Bethel School District 403•Spanaway, WA

4d•Onsite

About The Position

The Elementary Registrar enrolls, withdraws, and transfers students; maintains student cumulative records and school scheduling information; enters student data; processes monthly enrollment counts; and provides reports as needed. The position provides registration assistance to students and parents and supports school administrators and staff with record keeping and other clerical work. The schedule is 7 hours per day for 178 days per year, plus 3.5 hours on 8 days. Pay is $25.40 under PSE Salary Schedule Level 5.

Requirements

Two years of office experience involving maintenance of computerized records; advanced training in secretarial or business procedures may substitute for up to one year of required experience on a year-for-year basis.
Completion of a Microsoft Office course, with proficiency in Word, Excel, and Mail Merge.
Effective oral and written communication skills.
Keyboarding and data-entry skills.
Ability to operate office machines and a computer, and to learn specific software programs.
Ability to create and maintain accurate, detailed records.
Knowledge of student scheduling and district enrollment procedures, and of correct grammar, spelling, and English usage.
Ability to maintain strict confidentiality, set priorities, meet deadlines, work under pressure and interruptions, review academic history, coordinate schedules, and maintain effective working relationships with staff, students, parents, and the public.
Fingerprinting and a background check are required to determine that there have been no convictions involving physical molestation, abuse, injury, or neglect of a minor.
Must complete training in and adhere to the district infection control plan.

Nice To Haves

Experience working with student records.

Responsibilities

Provide registration assistance to students and parents and promote positive public relations for the school and district.
Enroll new students, request records from previous schools, review academic histories, enter student information in the Student Information System, and provide family portal login information to parents or guardians.
Withdraw students leaving the district or transferring within it; send student reports upon request; and update or approve notifications for changes to basic demographic information.
Maintain student cumulative records in compliance with state retention guidelines.
Maintain school scheduling information, process schedule changes, update files, and generate computer reports as needed.
Perform record keeping and clerical functions to support administrators and staff.
Generate monthly Student Information System counts and supporting documentation, including class lists.
Provide student information and records to other agencies, such as Child Protective Services, as appropriate.
Distribute forms and correspondence for records maintenance; answer phones, greet visitors, distribute materials, and provide office support.
Provide backup and peak-load assistance in the school office and support assigned administrators and staff.
May serve on district committees or departmental work teams.
Protect confidential information, follow district procedures and ethical guidelines, and model appropriate cooperative behavior.
Attend suggested job-related workshops, trainings, or certification courses to maintain proficiency.
Perform related duties consistent with the scope and intent of the position.