Registrar

Art Institute of Chicago•Chicago, IL

70d•$85,000 - $102,339

About The Position

The Registrar leads and manages the Registration and Records Office, including supervising staff. The role develops, implements, and assesses scheduling, registration, graduation conferral, and academic-record maintenance and integrity. It supervises the administration of academic policies and procedures and researches, analyzes, and interprets data and processes to support leadership decisions about enrollment trends, academic and curricular policies, and related technology. The Registrar also coordinates and consults with campus offices on operations and initiatives related to Registration and Records. The position reports through the Provost’s Office. It is a full-time staff role classified as exempt, with a hiring range of $85,000–$102,339. Applicants should submit a resume and cover letter.

Requirements

Bachelor’s degree required.
At least 3 years of progressively responsible experience in higher education registration and records or related fields, including experience supervising full-time or part-time staff.
Experience with PeopleSoft Campus Solutions required.
Ability to work with multiple software and systems, particularly data tools such as Excel/Google Sheets, AirTable, PowerBI, and/or Tableau.
Ability to collaborate with multiple constituents, including faculty, staff, and students.
Effective presentation skills for small and large groups.
Effective written and interpersonal communication skills.

Nice To Haves

Master’s degree preferred.
Experience with PeopleSoft connected solutions, such as Coursedog or Slate, preferred.

Responsibilities

Serve as a functional expert on PeopleSoft Campus Solutions, including student records, course catalogs, academic scheduling, program tables, term setup, and queries.
Supervise Registration and Records Office staff, including daily operations, staff development, performance evaluations, and corrective action when necessary.
Oversee effective office operations, including budget and expenditures, day-to-day management, and operational improvement.
Oversee academic scheduling, including stakeholder communication and coordination with academic operations staff to develop and implement the course schedule for each academic year.
Oversee campuswide Coursedog operations and training, including use in schedule development and updates, curricular-change processing, and updates to catalogs and handbooks, primarily the Schools Catalog.
Coordinate with other offices to supervise compliance with academic, regulatory, and accreditation policies and student-record reporting requirements for the National Student Clearinghouse and other regulatory bodies.
Oversee identification and distribution of student commencement eligibility lists and ensure accurate application of eligibility requirements.
Serve on institutional and academic committees, including the Academic/Refund Review Boards, Course Proposal Committee, and Curriculum Committee, providing expertise and guidance on policies and processes.
Oversee the content, accuracy, and usability of the Registrar’s Office web pages to keep information current and accessible to students, faculty, and staff.
Coordinate with legal counsel, the Office of Student Affairs, and other stakeholders to supervise FERPA administration.