Registrar

Navajo Technical University•Crownpoint, NM

13d•Onsite

About The Position

The Registrar provides leadership in planning, organizing, and managing the Admission and Registration Department and serves as the university’s official authorized keeper of student records. The position oversees admissions, registration, records, and graduation functions, ensuring effective service to students, compliance with applicable requirements, and accurate maintenance of student records. It also oversees staff and daily departmental operations, budgets, technology initiatives, and the resolution of student disputes related to records and registration. The description states that it outlines the general nature and level of the work and is not a comprehensive list of all assigned duties.

Requirements

Master's degree in Business Administration, Student Services, Educational Administration, or a related field.
Five years of work experience in registration, admissions, and records.
Three years of experience in a management or supervisory capacity.
Membership in the American Association of Certified Registrars and Admissions Officers.
Valid and clean state driver's license.
Must pass a background check; the posting specifies no prior convictions of any kind.
Understanding of applying technology to deliver Records and Registration services.
Knowledge of applicable federal, state, county, and local laws, regulations, and requirements.
Knowledge of student registration, academic, and residency requirements; New Mexico Higher Education Department student transfer policies and procedures; planning and scheduling techniques; SEVIS policies and procedures; and Student Academic Progress.
Excellent customer service skills.
Skill in word-processing, spreadsheet, and database software in a Windows environment, as well as database management.
Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing strategies and procedures.
Skill in leading, supervising, training, and evaluating assigned staff.
Ability to analyze course prerequisites, certification, and curriculum or graduation requirements.
Ability to maintain confidentiality in accordance with FERPA, work independently, meet strict timelines, and establish and maintain good working relationships with people of varying social and cultural backgrounds.
Ability to communicate effectively in Navajo and English.
The Navajo Nation Preference in Employment Act applies to hiring, promotions, and transfers into this position.

Nice To Haves

Certification from the American Association of Certified Registrars and Admissions Officers is preferred.

Responsibilities

Develop departmental plans, goals, and objectives and ensure compliance with contractual obligations and requirements.
Organize and administer records, registration, graduation, and transcript evaluation functions to provide service to students and maintain efficient workflows.
Oversee admission and registration of international students in accordance with SEVIS.
Conduct orientations and workshops on FERPA.
Coordinate, evaluate, and certify graduation applications and oversee the graduation process, including rehearsal and ceremony elements.
Collect, record, maintain, and report student records in accordance with FERPA, including grades, registration data, transcripts, probation, honors, mid-term verification, and related audits.
Create and update catalogs, prerequisites, programs, new courses, and student schedules, and oversee semester registration.
Update and ensure the accuracy of degree outlines.
Prepare and administer the annual budget and present and justify budget recommendations to appropriate personnel.
Identify short- and long-range departmental issues and goals, provide information and recommendations, and implement directives.
Keep leadership and departments informed of departmental activities by attending meetings and submitting reports.
Recommend and support implementation of technology applications to improve Registration and Records services.
Research, analyze, and resolve student disputes involving records and registration.
Maintain professional and technical knowledge through research, professional events and publications, networking, professional societies, and consultation with relevant organizations.
Maintain confidentiality of privileged information in accordance with FERPA.
Host regular staff meetings to support communication about departmental activities.
Supervise and manage personnel, including hiring, firing, performance evaluation, training, work allocation, and problem resolution.
Oversee daily registration and student-records operations.
Prepare and maintain departmental budgets, oversee fiscal-year compliance, and manage timekeeping and approvals.
Perform other assigned duties.