Registrar

International Arts & Artists•Washington, DC

46d•Hybrid

About The Position

The Registrar plays an essential role within the department. Working in coordination with the Vice President of Exhibitions, Registrars, and the Exhibition Project Managers, the Registrar is responsible for managing all logistics of past, current, and future touring exhibitions, while ensuring the care and well-being of the artworks during all phases of the tour. Registrar tasks range from finalizing object and crate checklists to managing exhibition budgets to traveling to venues as a designated IA&A courier. The Registrar is a primary contact for IA&A exhibitions in transit and manages logistics with a high level of professionalism, adhering to industry standards and best practices as well as IA&A's expectation of providing superior customer service. The Registrar also serves as the primary logistical contact for all venues for their exhibitions. This responsibility includes: shipping, storage, installation/deinstallation, condition reporting, conservation, insurance, etc.

Requirements

BA in fine arts, art history, museum studies, or archaeology or equivalent
5 years of professional experience working in a museum setting, in collections management or registration services
Experience and knowledge of international regulations for traveling artwork
Comprehensive understanding of museum standards and best practices specifically as they pertain to care, handling and management of collections
Trained and experienced in handling, moving, and packing works of art of varying size, weight, media, and complexity
Excellent writing skills and attention to detail
Understanding of museum exhibitions and how they are generally organized
Demonstrated ability in exhibition budgeting
Demonstrated success at meeting deadlines and achieving performance goals
Ability to handle complex situations with caution and professionalism.
Strong interpersonal skills, client oriented with ability to balance with needs the needs of the organization
Ability to work independently and collaboratively and accept direction and supervision relative to assigned task
Desire to work in a small, highly entrepreneurial, mission-driven, non-profit organization

Nice To Haves

Experience working in Articheck, Monday.com, Google drive, slack experience a plus

Responsibilities

Independently manages requirements for approximately 7-9 traveling exhibitions from early development through dispersal
Works directly with Vice President of Exhibitions and Exhibition Project Managers to support planning and development of new exhibitions
For each exhibition, acts as the point of contact for the lender, curator and/or venue
In collaboration with stakeholders and Exhibition Project Managers, determines object and logistical needs of exhibition during development and throughout the duration of the tour
With Vice President of Exhibitions, creates exhibition budget and monitors costs, assists with department budget planning, maintaining, forecasting and continually updates anticipated expenditures; coordinates with finance department to ensure numbers align, forecasts are accurate and significant expenditures are anticipated in advance
In collaboration with Vice President of Exhibitions, drafts and reviews exhibit partner agreements, loan agreements, and venue contracts
Reviews facility reports, venue condition notes, and COIs
Creates and approves exhibition checklist, crate lists, condition reports, packing notes, and installation manual for each exhibition for distribution to venues
Oversees conservation needs of objects in exhibitions before, during, and after exhibitions
Coordinates shipping for exhibitions, domestic and international, securing multiple estimates from fine arts shippers
Coordinates packing/crating, customs brokerage, insurance, courier arrangements, and exhibition consolidation and dispersal
Travels as exhibition courier, multiple exhibitions, multiple annual trips and arranges non-lA&A staff courier/lender travel
Participates in a positive organizational culture of ongoing learning, collaboration, innovation, creativity, and community engagement