Registrar Technician

Sage Oak Charter Schools•Redlands, CA

49d•Hybrid

About The Position

The registrar technician will support the operations of the school by supporting the registrar team. Duties will vary depending upon the needs of the school office and the department served.

Requirements

High school diploma or equivalent is required
Two years of clerical experience
One year of registrar experience required
State and federal fingerprint clearance (LiveScan) to work with students (Ed. Code 44237).
Proof of a clear TB Tine test or signed Certificate of Completion dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years
Computer and technology literacy: Operate office equipment including a calculator, copier, fax machine, computer and assigned software
Google docs, Google spreadsheets and other online collaboration tools to send and receive information
Basic arithmetic calculations
Conflict resolution
Record-keeping techniques
Methods of collecting and organizing data and information
Embraces Sage Oak’s core values
Maintains integrity at all times
Works independently with little direction
Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner
Maintains flexible and adaptable mindset
Demonstrates sensitivity to individual differences and cultural backgrounds
Maintains confidentiality of sensitive and privileged information
Follows established procedures and meets all established deadlines
Allocates time and resources effectively
Understands complex, multi-step written and oral instructions

Nice To Haves

Two (2) years preferred registrar experience

Responsibilities

Follows policies and procedures that ensure the school operates within legal and school guidelines
Develops strong partnerships within organization in order to be efficient, improve processes, and support vision of Sage Oak
Maintains confidentiality of student and staff information
Maintains data in multiple databases where appropriate
Prepares and compiles data from a variety of sources when requested in order to support department
Improves registrar efficiency by helping to plan and implement registrar systems and policies
Oversees registrar with cum file maintenance
Operates a centralized telephone switchboard system, directs calls to appropriate personnel; receives and transmit messages; provides general information and assistance to callers as needed
Attends a variety of assigned meetings
Assists with the collection of applications for admissions, reviews for accuracy and completeness and follows up regarding necessary supporting documents
Inputs accurate student data into the student information system (SIS) within legal guidelines
Reviews student files in order to identify pertinent data to be shared with other departments in order to optimize student outcomes.
Processes withdrawals in the SIS as needed
Ensures the withdrawal notifications are sent to district superintendent
Ensures that the student information system is up to date and proactively seeks out improvements in the enrollment and assigning process
Checks CALPADS for previous enrollment history, special program enrollment and SSIDs.
Maintains teacher spreadsheet with student adds/withdrawals
Creates, reviews, organizes, and maintains cume files and supporting documentation following school guidelines and processes
Organizes and maintains cumulative records of previous year students, including locating new school of attendance, contact, and mailing of records
Requests cume files from other schools
Prepares and sends cume files to other schools
Ensures cume files are in compliance with student record keeping laws and are ready for audit
Enters enrollment and withdrawal information
Researches and updates any withdrawal of highschool students in order to maintain cohort accuracy
Ensures student and family data is correct and updated via Reg-edit process and collects supporting documentation as needed
Learns and utilizes the school database system to find information and run reports
Audits and maintains household data collection forms
Assists in the re-enrollment process
Maintains physical and computerized records
Performs general tasks such as making copies, answering phones and delivering messages
Collaborates with Senior Administrator on resolving discrepancies, concurrent enrollments and multiple identifiers.
Responds to all school related written correspondence, phone calls, voicemails, and emails within 24 business hours
Refers all formal disciplinary actions involving students and staff to school management ensuring compliance with the school’s Uniform Complaint Policy and the school’s Uniform Technology Policy; addressing and resolving complaints from students, parents, and staff in a timely manner; and complying with the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)
Performs other duties as assigned