Registrar of Probate (Program Admin Officer 3)
About The Position
The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible administration of justice, including court administration and security. The Division provides administrative support to the courts listed: Nova Scotia Court of Appeal, Supreme Court of Nova Scotia (including Family Division), Provincial Court, Small Claims Court, Probate Court and Bankruptcy Court. The courts act independently from the government to address individual cases. As the Justice Officer 4 (Register of Probate), you will administer and deliver a wide range of court-related services in accordance with legislation such as the Probate Act, Civil Procedure Rules, and other relevant statues. You will case manage complex judicial, administrative, and public service responsibilities, often requiring the interpretation of law, court rules, and the provision of guidance to lawyers, litigants, and other court users. Your work ensures fair, timely and legally compliant probate proceedings.
Requirements
- A bachelor’s degree in a related discipline plus five years experience in a legal/justice environment or an acceptable equivalent of education, experience and training.
- Knowledge and experience providing client-based services.
- Previous experience and formal training in domestic violence issues, assisted dispute resolution, interviewing and client assessment.
- Ability to analyze, interpret and demonstrate an understanding of the Rules & Statutes that govern court actions and applying them to the court process.
- High level of diplomacy, tact and professionalism.
- Ability to deal with difficult people and demanding situations communicating with tact and discretion in a clear, concise manner.
- Time management skills and the ability to meet deadlines for a high volume of case management.
- Sound working knowledge of the Justice System, Family Division, court support programs, community referral agencies.
- Proficiency in automated computer software programs.
- Ability to work within a team and provide direction to support staff.
- Self-directed behavior, analytical and conceptual thinking and creative approaches to problem solving.
Nice To Haves
- Fluency (both oral and written) in the French Language will be considered an asset.
Responsibilities
- Carry out judicial and quasi-judicial responsibilities including conducting hearings, issuing grants, and preparing legal decisions in accordance with relevant legislation and court rules.
- Manage the custody and integrity of all probate-related records including wills, codicils, exhibits, and court documents.
- Provide expert guidance and accessible legal information to the public, legal professionals, and self-represented litigants on the probate process and court procedures.
- Review, assess, and process court filings to ensure compliance with legislative and procedural requirements, resolving deficiencies and referring complex matters as needed.
- Serve as a Commissioner of Oaths and support related functions of the Justice of the Peace, contributing to consistent and accessible justice services.
- Support overall court operations, provide procedural advice to staff, and assist with related financial, administrative, and policy matters.
Benefits
- Defined Benefit Pension Plan
- Health
- Dental
- Life Insurance
- General illness
- Short and Long Term Disability
- Vacation
- Employee and Family Assistance Programs
- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless career paths.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
