Regional Mobility Immigration Partner

Bertelsmann-Jobs • Louisville, KY

4d

About The Position

The Regional Mobility Immigration Partner owns end-to-end delivery of international assignments and cross-border moves within an assigned region, serving as the primary contact for employees, managers, country HR teams, and external vendors throughout the mobility lifecycle and sponsored employment. The role also supports and coordinates Arvato USA’s employer-sponsored immigration program in partnership with US HR and external immigration counsel. The scope includes retained in-house immigration activities, with some administrative and case-processing activities potentially delivered by external providers as the operating model develops.

The role oversees immigration case management, documentation collection, compliance, employee communications, case tracking, government audits, and immigration-related workforce planning. It manages international assignments, permanent transfers, short-term assignments, and other cross-border moves from initiation through repatriation or localization. The position coordinates immigration, tax, payroll, social security, and assignment requirements; maintains case records and reporting; works with vendors and HR teams; and contributes regional operational and policy insights to the Center of Excellence (COE).

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Legal Studies, Public Administration, or a related field.
• Experience managing international assignments or Global Mobility programs.
• Good understanding of US and Canada immigration, payroll, tax, and social security principles.
• At least 3 years of experience in corporate immigration, global mobility, HR compliance, legal sponsorship operations, or immigration case management.
• Experience working directly with immigration law firms.
• Experience managing employment-based immigration programs for U.S. employers.
• Strong knowledge of employment-based non-immigrant visa petitions and regulations, PERM, USCIS filing procedures, DOL regulations, and employment-based green card processes.
• Strong project coordination and case management skills.
• Excellent stakeholder management and communication skills.
• Ability to manage multiple priorities in a fast-paced international environment.
• Strong analytical and problem-solving capability.
• Comfort operating with some autonomy on vendor coordination and documentation within a COE governance framework.

Responsibilities

• Manage and deliver company-sponsored employment-based immigration activities in partnership with management and external immigration counsel.
• Serve as the primary contact for employees, managers, recruiters, HR Business Partners, HR teams, and immigration attorneys on mobility and immigration matters.
• Coordinate immigration cases from initiation through final adjudication, including strategy meetings, petition preparation, filing logistics, documentation, communications, and milestone tracking.
• Provide case status metrics and risk analysis to stakeholders for workforce planning initiatives.
• Track cases, deadlines, expiration dates, filing windows, and compliance requirements; maintain accurate case records and reporting in Global Mobility systems.
• Ensure compliance with federal immigration laws, local legislation, and company policies; develop and maintain immigration policies, procedures, and internal guidance.
• Provide strategic guidance on sponsorship feasibility, filing requirements, timelines, and sponsorship obligations.
• Manage international assignments, permanent transfers, short-term assignments, and other cross-border moves from initiation through repatriation or localization.
• Assess business requirements and recommend appropriate mobility solutions; coordinate assignment approvals, timelines, and milestones.
• Conduct pre-assignment briefings covering policy, benefits, and expectations; maintain structured check-ins and support employees and families through onboarding, extensions, and repatriation.
• Resolve employee queries by coordinating with internal and external stakeholders.
• Coordinate immigration, tax, payroll, and social security requirements, including A1 certificates, visas, and work permit applications in line with COE compliance standards.
• Identify compliance risks, monitor assignment durations, visa expiries, and tax thresholds, and escalate matters beyond regional authority to the Global Mobility Lead and business leaders.
• Coordinate with home- and host-country HR teams and provide instructions on employment contracts, payroll, benefits, and assignment documentation.
• Coordinate regional vendors, including immigration, relocation, tax, and payroll providers; manage cost estimates, invoice accuracy, and case-level service tracking, and flag recurring service issues.
• Draft assignment letters, secondment agreements, and related employment documentation using COE-approved templates.
• Build working relationships with HR Business Partners and local HR teams across the region.
• Monitor assignment and immigration costs and support invoice validation where applicable.
• Identify operational and policy improvements from regional casework, contribute them to the COE, and help implement approved changes.
• Pilot new policies, tools, and processes in the region and provide structured feedback to the COE.
• Develop specialist knowledge of mobility legislation and practice across the assigned region and serve as a regional subject matter expert for Global Mobility and immigration sponsorship cases.
• Act as the regional liaison to external immigration, tax, and relocation partners on day-to-day case matters, escalating strategic or contractual matters to the COE.

Benefits

• Medical, dental, vision, life insurance, and disability pay.
• 401(k) with company matching up to 6%.
• Paid time off, including paid holidays.
• Flexible Spending Accounts.
• Voluntary benefits such as legal and financial assistance and pet insurance.
• Employee Assistance Program.
• Employee development opportunities, including tuition reimbursement, scholarships, and training.
• Commuter benefits.
• Employee engagement activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level