Regional Mobility Immigration Partner

Arvato • Louisville, KY

2d

About The Position

The Regional Mobility Immigration Partner owns end-to-end delivery of international assignments and cross-border moves within an assigned region. The role serves as the primary contact for employees, managers, country HR teams and external vendors throughout the mobility lifecycle and sponsored employment. It also supports and coordinates Arvato USA’s employer-sponsored immigration program in close partnership with US HR and external immigration counsel. The scope includes retained in-house immigration activities, with administrative and case-processing work potentially delivered through external providers as the operating model develops.

The position oversees immigration case management, documentation, compliance, employee communications, case tracking, government audits and immigration-related workforce planning. It manages international assignments, permanent transfers, short-term assignments and other cross-border moves from initiation through repatriation or localisation. The role coordinates immigration, tax, payroll and social security requirements, works with home- and host-country HR teams, and liaises with external immigration, relocation, tax and payroll providers. It also contributes regional expertise and operational feedback to the Center of Excellence (COE), helping improve policies, tools and processes.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Legal Studies, Public Administration or a related field.
• Experience managing international assignments or Global Mobility programs.
• Good understanding of US and Canada immigration, payroll, tax and social security principles.
• Three years of experience in corporate immigration, global mobility, HR compliance, legal sponsorship operations or immigration case management.
• Experience working directly with immigration law firms.
• Experience managing employment-based immigration programs for U.S. employers.
• Strong knowledge of employment-based non-immigrant visa petitions and regulations, PERM, USCIS filing procedures, DOL regulations and employment-based green card processes.
• Strong project coordination and case management skills.
• Excellent stakeholder management and communication skills.
• Ability to manage multiple priorities in a fast-paced international environment.
• Strong analytical and problem-solving capability.
• Comfort operating with some autonomy on vendor coordination and documentation within a COE governance framework.

Responsibilities

• Oversee immigration case management, documentation collection, compliance activities, employee communications, case tracking, government audits and immigration-related workforce planning.
• Manage company-sponsored employment-based immigration activities in partnership with management and external immigration counsel.
• Serve as a primary point of contact for employees, managers, recruiters, HR Business Partners, HR teams and immigration attorneys.
• Provide stakeholders with status metrics and risk analysis for workforce planning initiatives.
• Coordinate immigration cases from initiation through final adjudication, ensuring tracking, reporting and visibility with internal and external partners.
• Monitor case deadlines, expiration dates, filing windows and compliance requirements; ensure compliance with federal immigration laws and company policies.
• Develop and maintain immigration policies, procedures and internal guidance documents; provide sponsorship-feasibility guidance and communicate filing requirements, milestones, timelines and obligations to managers and employees.
• Manage international assignments, permanent transfers, short-term assignments and other cross-border moves from initiation through repatriation or localisation.
• Assess business requirements and recommend appropriate mobility solutions; coordinate assignment approvals, timelines and milestones.
• Conduct pre-assignment briefings covering policy, benefits and expectations, and maintain structured contact throughout assignments.
• Support employees and their families through onboarding, extensions and repatriation, and resolve queries with internal and external stakeholders.
• Coordinate immigration, tax, payroll and social security requirements, including submission of A1 certificates and regional visa and work permit applications in line with COE-defined standards.
• Ensure assignments comply with local legislation and company policy; monitor assignment durations, visa expiries and tax thresholds, identify compliance risks and escalate cases outside regional authority.
• Work with home- and host-country HR teams to coordinate assignments for international company transferees, providing instructions on employment contracts, payroll, benefits and assignment documentation.
• Coordinate external immigration, relocation, tax and payroll vendors, including cost estimates, invoice accuracy and case-level service tracking; flag recurring service issues.
• Draft assignment letters, secondment agreements and related employment documentation using COE-approved templates.
• Build relationships with HR Business Partners and local HR teams across the region.
• Maintain accurate case records and reporting in Global Mobility systems; monitor assignment and immigration costs and support invoice validation where applicable.
• Contribute operational and policy improvements based on regional casework, work with the COE to implement changes, and pilot policies, tools and processes while providing structured feedback.
• Develop specialist knowledge of mobility legislation and practice across the assigned region and act as the regional subject matter expert for Global Mobility and immigration sponsorship cases.
• Act as the regional day-to-day liaison to external immigration, tax and relocation partners, escalating strategic or contractual matters to the COE as needed.

Benefits

• Medical, dental, vision, life insurance and disability pay.
• 401(k) with company matching up to 6%.
• Paid time off, including paid holidays.
• Flexible Spending Accounts.
• Voluntary benefits such as legal and financial assistance and pet insurance.
• Employee Assistance Program.
• Employee development opportunities, including tuition reimbursement, scholarships and training.
• Commuter benefits.
• Employee engagement activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level