Regional Facilities Manager

The Scion Group•Chicago, IL

4d•Onsite

About The Position

The Regional Facilities Manager (RFM) is the senior facilities leader responsible for operational performance, asset health, compliance, and cross-functional collaboration across a regional portfolio of properties. The role leads, scales, and governs facilities operations by establishing systems, standards, performance oversight, and facilities leadership development. It is not intended to supplement site staffing or serve as a regional technician. The RFM bridges site execution with regional and corporate strategy, with success measured by consistent facilities performance, capable Facilities Managers, and stable operations across the region. The position is based in Florida, Georgia, or South Carolina and requires regular travel to the assigned portfolio. The RFM leads regional facilities performance and standards; coaches and monitors Facilities Managers and site teams; implements workflows and SOPs; oversees preventive maintenance and asset planning; partners on budgeting and cost management; manages vendor and repair-project oversight; conducts structured site visits; and collaborates with Operations, Asset Management, Capital, and Human Resources. Hands-on intervention may be used for training, stabilization, or escalation, but should not replace site-level ownership and execution. The role requires the ability to walk properties, climb stairs, access roofs and mechanical areas, and lift and carry up to 50 pounds or more. It also requires availability for 24/7 emergency on-call response and work in outdoor, construction, and mechanical environments. The job description notes that duties and responsibilities may evolve with organizational and operational needs.

Requirements

At least 5 years of facilities/maintenance management or operations experience.
At least 2 years of hands-on wrench-time experience, included within the stated 5 or more years of management experience.
Leadership experience leading people, multi-site operations, and large projects.
Broad facilities knowledge; trade expertise is preferred.
Must be based in a major hub in Florida, Georgia, or South Carolina.
Experience with budgeting, forecasting, and cost management.
Comfort with CMMS and performance analytics tools.
Ability to walk properties, including stairs and uneven surfaces, and access roofs, mechanical rooms, and maintenance areas.
Ability to lift and carry up to 50 pounds or more.
Ability to work in outdoor, construction, and mechanical environments.
Availability for 24/7 on-call emergency response.

Nice To Haves

IFMA FMP or equivalent certification.
Technical trade school education.
1–2 or more years of capital project management experience.
2–3 years of compliance and life-safety expertise.
2 or more years using job performance analytics tools.
Multifamily or commercial facilities experience.

Responsibilities

Own regional facilities performance outcomes, including work-order volume, completion speed, aged backlog, repeat issues, preventive maintenance compliance, facility condition, asset health, and longevity.
Set consistent regional facilities priorities, standards, and decision-making practices, and translate corporate objectives into executable plans for Facilities Managers.
Ensure identified facilities issues are documented, assigned, executed, and resolved.
Provide functional leadership and subject-matter expertise to Facilities Managers and site maintenance teams; establish expectations and conduct weekly KPI check-ins and monthly performance and development discussions.
Monitor Facilities Manager performance through data, site engagement, and trend analysis; identify skill gaps and execution challenges; and recommend corrective action plans with Operations leadership and Human Resources.
Support succession planning and long-term development of facilities talent.
Design, implement, and enforce regional workflows, processes, and SOPs, using BI tools, reporting, automation, site engagement, and structured follow-up to validate execution.
Own regional preventive maintenance strategy for HVAC systems, appliances, life-safety systems, and building infrastructure; maintain asset tracking, documentation, and lifecycle planning; and support asset longevity.
Partner with Asset Management and Capital teams on project scope, oversight, and execution validation, excluding day-to-day capital ownership.
Partner with Operations leadership on budget planning and forecasting, monitor spending against operational performance, and ensure Facilities Managers understand financial impacts and cost drivers.
Drive cost efficiency through vendor strategy, inventory planning, and regional resource allocation, aligning facilities decisions with NOI and long-term asset strategy.
Vet, approve, and manage vendors; ensure consistency in pricing, scope, quality, and safety; and review and level bids.
Oversee minor or mid-size repair projects and compliance-driven work, and partner with the Capital Department Project Team on portfolio capital projects.
Conduct structured site visits that include facility and operational assessments, Facilities Manager and General Manager leadership alignment evaluation, and SWOT analysis.
Ensure each site visit concludes with defined priorities, assigned ownership, timelines, and documented follow-up.
Partner with Operations leadership to jointly own outcomes, represent Facilities consistently, advocate for site needs, and present issues with clear problem statements, options, and recommendations.
Maintain 24/7 on-call availability for emergency response.