Recruitment Experience Partner – 12 month Fixed Term Contract

Novartis•Toronto, ON

2d•CA$97,001 - CA$135,001•Hybrid

About The Position

We’re a team of dedicated and smart people united by a drive to achieve together. You will be the front-line recruiter and primary face to our candidates, delivering a smooth, fast, and human experience across high volume hiring. You will partner closely with Recruitment Business Partner (RBP) to translate hiring needs into consistent, high quality execution - ensuring clarity, speed, and a positive journey for every candidate. This role is a cornerstone of our Recruitment Solutions (RS) model, designed to deliver a fast, fair, human hiring experience at scale. This role requires 12 days per month with the office. This role is based in Toronto, Canada. Novartis is unable to offer relocation support for this role: please only apply if this location is accessible for you. This job posting is not for an existing position.

Requirements

Bachelor’s degree in related field.
5+ years’ recruiting experience (in house or agency), ideally in high volume or multi market environments and Pharma Industry.
Strong skills in candidate communication, screening, and shortlisting.
Ability to operate confidently in a standardized, tech enabled processes (e.g., Workday).
Commitment to data quality, compliance and process discipline.
Collaborative mindset, able to influence and partner effectively with other HR colleagues.
A commitment to delivering an experience that is fast, fair, and human.

Nice To Haves

French proficiency.
Pharma industry experience
Experience across multiple functions with regional scope, effectively navigating enterprise and local P&O policies and standards.

Responsibilities

Act as the main point of contact for candidates, guiding them from first interaction through offer and ensuring a seamless experience.
Conduct first round of RS interviews and extend offers for high‑volume roles (levels 5 and below) in close partnership with RBP.
Execute core recruiting activities consistently across business units: screening, shortlisting, communication, and interview coordination.
Support RBPs on senior or complex hiring through shortlist validation, applicant management, and reactive sourcing when needed.
Keep Workday fully updated and follow RS‑defined process steps, standards, and timelines to ensure accuracy, quality, and compliance.
Provide insights and feedback to continuously improve the candidate experience and RS processes.