Recruiting Operations Lead

Beacon Holdings • San Francisco, CA

8h

About The Position

Beacon Software is seeking a Recruiting Operations Lead to build and own the recruiting infrastructure supporting its rapidly scaling talent function across corporate teams and independently operated portfolio companies. The role owns the applicant tracking system and its configuration, workflows, integrations, and data hygiene; develops reporting and dashboards; and creates documented, repeatable hiring processes that can scale with the organization.

The Recruiting Operations Lead partners with the Recruiting Coordinator to maintain efficient scheduling, candidate communication, and interview logistics across multiple searches. The role also identifies and deploys AI and automation tools to reduce administrative work, standardizes candidate experience across corporate and portfolio-company searches, and works with Talent, Finance, Legal, and People partners on headcount planning, offer letters, background checks, and handoffs. A key focus is establishing a structure that allows requisitions, candidates, and hires across portfolio companies to roll up into a clean, consolidated view.

Requirements

• At least 5 years of experience in recruiting operations, HR technology, or business systems administration.
• Demonstrated ownership of an applicant tracking system; Ashby experience is strongly preferred.
• Ability to build processes from scratch in a new or developing talent function.
• Strong analytical skills, including the ability to build dashboards and identify metrics that inform decisions.
• Systems-thinking skills, including the ability to anticipate how workflow changes affect downstream reporting and integrations.
• Comfort working amid ambiguity in a fast-moving, small-team, multi-entity environment.
• Excellent cross-functional communication skills and ability to work with Talent, department heads and managers, Finance, and People partners.
• Bachelor's degree, or additional years of experience in lieu of a degree.

Nice To Haves

• Experience in a private-equity-backed or multi-entity/holding-company environment supporting operationally independent businesses.
• Experience establishing recruiting operations and systems from scratch.
• Experience partnering with a lean recruiting coordination function to maintain efficient logistics without a large operations team.

Responsibilities

• Own Ashby configuration, workflows, integrations, and data hygiene end-to-end.
• Build reporting and dashboards covering funnel metrics, time-to-fill, source effectiveness, and hiring velocity for recruiters, executives, general managers, and hiring leaders.
• Design and document repeatable recruiting workflows that can scale as the team and portfolio grow.
• Partner with the Recruiting Coordinator to maintain clean scheduling, candidate communications, and interview logistics across concurrent searches.
• Identify and deploy AI and automation tools to reduce administrative work in candidate screening and scheduling, with potential expansion into sourcing, post-interview decisions, and offer workflows.
• Standardize the candidate journey across corporate and portfolio-company searches.
• Partner with the VP of Talent and Finance on headcount planning.
• Coordinate with Legal and People partners on offer letters, background checks, and clean handoffs.
• Establish data structures that allow portfolio-company requisitions, candidates, and hires to roll up into a consolidated view.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior