Recruiting Operations Lead

Varda Space•El Segundo, CA

1d•$125,000 - $170,000•Onsite

About The Position

Varda is hiring a Recruiting Operations Lead to build and improve the systems, processes, data, and integrations that enable its recruiting team to hire at scale. This builder-focused role will diagnose operational problems, prioritize solutions, implement them, and continuously improve the recruiting engine. The role is based onsite in El Segundo, California. The Recruiting Operations Lead will administer Greenhouse, connect recruiting tools and data systems, and build dashboards and forecasts that inform recruiting and headcount decisions. The role partners with Recruiting, People, IT, Finance, Legal, Marketing, and HR stakeholders to deliver reliable processes, support cross-functional efforts, and maintain a smooth, human candidate experience. It also supports compliance controls, audits, EEO reporting, and data hygiene, while documenting processes, training the team, and mentoring others. Success means recruiters can focus on recruiting rather than administrative work, the recruiting stack is integrated and reliable at higher hiring volumes, leaders trust recruiting data, and time-to-hire and candidate experience improve without candidates or tasks falling through the cracks. The stated base salary range is $125,000–$170,000 per year. The role is eligible for incentives in the form of stock options and/or long-term cash awards. Varda states that employees must be lawfully authorized to work in the United States and that, due to access to export-controlled items, it hires only U.S. persons as defined in the posting. Varda participates in E-Verify and is an Equal Opportunity Employer committed to an inclusive environment and evaluating candidates and employees on merit, qualifications, and performance.

Requirements

At least 7 years of experience in recruiting, talent operations, HR operations, or a closely related field.
At least one end-to-end build or rebuild of a recruiting function at a growing company.
Expert-level Greenhouse ATS experience, including system administration, workflow design, reporting, and integrations.
Hands-on experience connecting recruiting tools through native integrations, APIs, or middleware.
Strong analytical skills and experience building recruiting dashboards and forecasts.
Proven ability to prioritize competing demands, manage multiple workstreams, and deliver on time.
Clear, proactive communication and ability to work effectively with executives, hiring managers, recruiters, and technical teams.
Must be a U.S. person as defined in the posting and lawfully authorized to work in the United States, due to access to export-controlled items.

Nice To Haves

Experience integrating Greenhouse with Paylocity or a similar HRIS.
Experience with Codility, DocuSign, Gem, Juicebox AI, Checkr, and LinkedIn Recruiter.
In-house experience at a hardware, aerospace, or deep tech company scaling quickly.
Exposure to ITAR/export-controlled hiring environments.
Experience managing recruiting vendors, agencies, and budgets.
Experience leading or building a recruiting operations team.
Familiarity with diversity sourcing strategies and inclusive hiring practices.

Responsibilities

Build or rebuild recruiting infrastructure and processes to support increased hiring volume.
Administer Greenhouse, including workflows, permissions, scorecards, approvals, reporting, and system hygiene.
Connect recruiting tools and optimize systems, processes, and data flows; scope integrations and work with APIs and vendors.
Partner with Marketing and HR on cross-functional initiatives such as interviewer training, candidate communications, and recruiting events.
Build recruiting dashboards and forecasts to identify pipeline health and bottlenecks and inform decisions and headcount planning.
Own problems from initial idea through execution, keep stakeholders informed, coordinate with Recruiting, People, IT, Finance, and Legal, and push back on shortcuts that create future issues.
Improve the candidate experience across application, offer letter, and background-check touchpoints.
Design recruiting processes that support controls, audits, EEO reporting, and data hygiene.
Document effective processes, train the team, and mentor others.
Prioritize competing needs, manage multiple workstreams, and deliver solutions on time.