Recruiting Operations Coordinator

Alera Group•UNAVAILABLE, UNAVAILABLE

2d•Remote

About The Position

At Alera Group, our continued growth depends on attracting exceptional talent across our national network. The Recruiting Operations Coordinator plays a key operational role in supporting the Producer Recruiting function by managing candidate pipelines, coordinating interviews, and ensuring a seamless and professional candidate experience. This role sits at the intersection of recruiting, operations, and data management. It is ideal for someone who thrives in a highly organized environment, enjoys project coordination, and takes pride in keeping complex recruiting processes running smoothly. Founded in 2017, Alera Group has grown to become the 14th largest broker of U.S. business. We are passionate about our clients’ success in Employee Benefits, Property & Casualty Insurance, and Financial Services. With offices nationwide, our collaborative approach allows us to deliver national strength with local service. Why Join Alera Group Play a key role in growth – Support the recruiting efforts that help expand Alera Group’s national producer network. Work at the center of recruiting operations – Partner with leaders across the organization while helping drive an efficient recruiting process. Grow your career in talent operations – Build experience in recruiting systems, pipeline management, and strategic hiring initiatives.

Requirements

High School diploma or equivalent required; Associate’s or Bachelor’s degree preferred
Previous experience in recruiting coordination, HR support, or administrative operations strongly preferred
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Excellent written and verbal communication skills
Proficiency in Microsoft Office and experience with applicant tracking systems (ATS)
Strong attention to detail and commitment to maintaining accurate recruiting data
Ability to manage confidential information with professionalism and discretion
Project management mindset with strong follow-through and accountability

Nice To Haves

A collaborative approach and ability to build strong working relationships across teams
Clear and concise communication that helps move work forward efficiently
Strong judgment when prioritizing tasks and managing competing timelines
Emotional intelligence and professionalism when interacting with candidates and stakeholders
Curiosity and a growth mindset that supports continuous learning and improvement

Responsibilities

Provide project coordination and operational support for the Producer Recruiting program
Maintain and manage candidate pipelines across the applicant tracking system and Monday.com boards
Track candidate stages, update recruiting status, and ensure data accuracy across systems
Assist with CRM, referral portal tracking, and recruiting data management across SharePoint and Monday.com
Monitor multiple active candidates simultaneously and help maintain an organized recruiting workflow
Coordinate interviews across multiple time zones and stakeholders
Prepare candidate briefing materials and meeting packets for recruiting discussions and leadership reviews
Manage Outlook calendar scheduling and interview logistics
Maintain organized candidate files including Predictive Index assessments, documentation, and onboarding materials
Schedule follow-up conversations and provide requested information to candidates
Respond to candidate inquiries and proactively ensure a high-quality candidate experience throughout the recruiting process
Assist with coordination of onboarding activities for newly hired producers
Help document first 90-day activity plans
Serve as an administrative liaison between recruiting, technology teams, and local offices to support new hire setup
Track sourcing channel performance across LinkedIn Recruiter, referrals, and external recruiting partners
Compile weekly recruiting pipeline and velocity reports that feed leadership dashboards