Recruiting Coordinator

Roboflow•New York, NY

2d•$75,000 - $95,000•Remote

About The Position

Roboflow is building tools, community, and resources to make the world programmable with artificial intelligence, simplifying the creation and use of computer vision models. Over 1 million developers use Roboflow's open-source and hosted tools for various applications, from cancer research to construction safety. The company emphasizes user success and fosters a collaborative environment where team members across all departments, including product, engineering, design, sales, customer support, and marketing, are empowered to contribute. Roboflow is supported by significant investment from prominent investors.

Requirements

1 to 3 plus years of recruiting coordination, talent coordination, People Operations, executive assistant, operations, or other high volume coordination experience
Excellent written and verbal communication. You can represent Roboflow thoughtfully with candidates and internal partners
Strong attention to detail and ability to manage many moving pieces without dropping balls
Comfortable working across calendars, time zones, competing priorities, and last minute changes
High ownership and follow through. When something is unclear or blocked, you proactively drive it forward
Strong judgment around candidate experience, confidentiality, urgency, and internal communication
Bias toward speed and clarity. You move quickly while keeping people aligned
Comfortable reminding busy people to provide feedback, make decisions, and keep processes moving
Experience with ATS workflows or recruiting tools such as Ashby, Greenhouse, Lever, GoodTime, Calendly, or similar systems
Comfortable creating lightweight processes without making things bureaucratic
Curious about technology and excited to help build a company at the center of AI and computer vision
Comfortable operating with autonomy and accountability

Responsibilities

Own interview coordination across priority searches, including scheduling, rescheduling, calendar logistics, interviewer reminders, candidate communications, and follow ups
Create a polished, responsive, and thoughtful candidate experience from first interview through final stage
Partner with recruiters, hiring managers, and external search partners to keep active searches organized and moving quickly
Maintain accurate candidate, job, stage, and interview data in Ashby
Help prepare interview plans, candidate packets, scorecard reminders, hiring manager updates, and weekly search health materials
Track recruiting process blockers, delayed feedback, scheduling issues, and next steps
Support weekly search health meetings by helping prepare agendas, notes, action items, and follow ups
Help create and improve recruiting workflows, templates, checklists, documentation, and reporting
Support offer and onboarding logistics in partnership with the People team as needed
Serve as a trusted operational partner to candidates, interviewers, recruiters, hiring managers, and company leaders