Recruiting Coordinator

OpenAI•San Francisco, CA

1d•Hybrid

About The Position

OpenAI is seeking a Recruiting Coordinator to join their team, focusing on the logistics and coordination of recruiting efforts for the Recruiting organization. This role will involve close collaboration with recruiters, sourcers, interviewers, and hiring managers, ensuring operational excellence and a standout candidate experience. The primary responsibilities include scheduling interviews, managing the logistics of onsite interviews, streamlining processes, and scaling programs. This is a non-exempt, hourly position based on a 40-hour work week with potential for overtime earnings.

Requirements

4+ years of proven experience in recruiting coordination, including organizing interviews for senior level candidates.
Highly skilled in tools like Google Calendar, Guide, Ashby, Slack, and Notion with demonstrated ability to handle high-volume tasks efficiently.
Strong communication and interpersonal skills, especially when dealing with senior level candidates and stakeholders.
Highly organized and able to prioritize tasks while adapting to changing demands.
Detail-oriented and proactive in addressing challenges.
Possess a collaborative mindset and a willingness to enhance coordination processes.
Use discretion when working with senior and executive level candidates.

Nice To Haves

Broader knowledge of AI or technology trends to engage candidates effectively.
Advanced technical knowledge of tools used for process automation or optimization in recruiting.
Familiarity with interviewer training logistics, feedback workflows, or recruiting ops tooling.
A process improvement mindset — you’ve contributed to better systems, documentation, or team operations.

Responsibilities

Take ownership of the scheduling process, end to end, for evergreen and opportunistic hiring needs.
Act as a partner for recruiting ops problems and help find solutions through a mix of data, tools, and collaboration.
Greet candidates onsite in the office to provide a welcoming interview experience.
Be the primary scheduling and interview planner for various Recruiters and Hiring Managers across our teams.
Use tools like Ashby, Guide, ChatGPT, G-Suite, and others to uphold a timely and positive hiring experience and process.
Have the ability to problem solve and adapt to an ever-changing environment while maintaining confidentiality and discretion.
Manage clear, concise, timely, and professional communication with candidates and hiring partners in written and verbal form.
Handle candidate reimbursement & travel (domestic and international).
Work with our Executive Operations team to support and improve candidate experience and management of senior and executive level candidates.